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Texas Department Of Criminal Justice · 4 days ago

Administrative Assistant- III Contract Support - Parole Division - Austin (720307)

United States-Texas-AUSTIN

Full-time, Contract

Onsite

Entry, Mid Level

1+ years exp

The Texas Department Of Criminal Justice is seeking an Administrative Assistant for their Parole Division. This role involves providing complex administrative support, including maintaining filing systems, preparing reports, and disseminating information related to the Parole Division's activities and procedures.

Government Administration

Responsibilities

Participates in the planning and execution of an agency program; coordinates work with departments of the agency; assists in the development of administrative and technical assistance policies and procedures; and assists in reviewing and seeking solutions to problems

Prepares and disseminates information concerning the Parole Division activities and procedures; prepares and distributes correspondence, reports, studies, forms, and documents; and responds to inquiries regarding rules, regulations, policies, and procedures

Compiles and enters data for charts, graphs, databases, and summaries, makes calculations, and prepares reports; and maintains filing, record keeping, and records management systems

Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access

Performs a variety of marginal duties not listed, to be determined and assigned as needed

Qualification

Microsoft Office SuiteData entryRecord keepingProblem-solvingCommunication skillsOffice practicesBusiness terminologyTyping speedOrganizational knowledge

Required

Graduation from an accredited senior high school or equivalent or GED

One year full-time, wage-earning customer service, clerical, secretarial, administrative support, technical program support, or billing and accounts payable experience

Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience

Knowledge of office practices and procedures

Knowledge of business terminology, spelling, punctuation, and grammar

Skill to communicate ideas and instructions clearly and concisely

Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public

Skill to interpret and apply rules, regulations, policies, and procedures

Skill in problem-solving techniques

Skill to prepare and maintain accurate records, files, and reports

Skill in the use of computers and related equipment in a stand-alone or local area network environment

Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs