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Texas Department Of Criminal Justice · 1 day ago

Administrative Assistant II - Count Room - Gist Unit (008057)

United States-Texas-BEAUMONT

Full-time

Onsite

New Grad, Entry Level

Texas Department Of Criminal Justice is seeking an Administrative Assistant II for the Count Room in the Gist Unit. This role involves providing administrative support, organizing unit activities, and ensuring compliance with housing and job assignment records.

Government Administration

Responsibilities

Organizes, assigns, and reviews unit count room activities to include unit absentee tracking procedures; assigns inmate housing in compliance with legal, medical, and custody requirements; reviews housing and job assignment records to determine compliance with Lamar and Health Summary for Classification (HSM-18) restrictions; makes approved adjustments to comply with mandates; and maintains classification committee records

Coordinates with security staff to ensure accuracy of the count process and appropriate inmate housing assignments; assists in resolving errors or conflicts; and ensures accurate maintenance of the count room board display

Assists in performing data entry for the preparation and maintenance of accurate count room records and the verification of information related to the unit strength and count to include additions, deletions, housing assignments, custody status, job assignments, medical status, absences, and lay-ins

Responds to routine inquiries regarding count room rules, regulations, policies, procedures, records, and reports; assists in the development of unit count room policies and procedures; and makes recommendations for improvements

Organizes, assigns, and reviews the work of others; and assists in training and providing technical assistance to others

Performs a variety of marginal duties not listed, to be determined and assigned as needed

Qualification

Customer serviceClerical supportComputer operationsInmate classificationOffice practicesProblem-solvingCoordination skillsRecord keepingCommunication skillsOrganizational skills

Required

Graduation from an accredited senior high school or equivalent or GED

Knowledge of office practices and procedures

Skill to communicate ideas and instructions clearly and concisely

Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public

Skill to interpret and apply rules, regulations, policies, and procedures

Skill in problem-solving techniques

Skill in the use of computers and related equipment in a stand-alone or local area network environment

Skill to prepare and maintain accurate records, files, and reports

Skill to plan work in order to meet established guidelines

Skill to plan, organize, and assign the work of others

Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment

Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane

Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile