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Texas State Technical College · 1 day ago

Records Specialist

Waco, TX

Full-time

Onsite

Entry Level

1+ years exp

Texas State Technical College is seeking a Records Specialist to join their Registrar's Office team. The role involves managing student records, verifying document authenticity, and ensuring compliance with state and federal guidelines while collaborating with various departments.

EducationInformation Technology

Responsibilities

Demonstrate TSTC Core values of Excellence, Accountability, Service and Integrity with internal and external stakeholders, customers, students and members of the community

Provide specialized support for student records, serving as a subject matter expert in areas such as transcript printing, Continuing Education registration, Dual Enrollment, Enrollment Verifications, and Degree Verify requests

Apply specialized knowledge to verify the authenticity of documents according to state and federal guidelines

Identify and resolve routine discrepancies in student records, escalating complex matters to senior colleagues for resolution

Facilitate the management of student records to maintain compliance with state, federal, and institutional standards, making necessary adjustments as required

Partner with departments statewide to ensure adherence to and implementation of appropriate protocols related to student records

Utilize various online applications to verify and maintain the accuracy of academic records efficiently

Provide guidance on acceptable forms of evidence to establish domicile and meet residency reclassification requirements

Qualification

Records ManagementDocument VerificationOnline ApplicationsIssue ResolutionResidency RequirementsCollaborationSubject Matter Expertise

Required

Proficiency in maintaining and organizing student records

Ability to verify document authenticity according to guidelines

Skill in identifying and resolving discrepancies in student records

Ability to collaborate effectively with departments to ensure compliance

Proficiency in using online applications for record-keeping

Knowledge and expertise in areas such as transcript printing and enrollment verification

Understanding of residency requirements and ability to provide guidance

Associate's Degree, Bachelor's Preferred

1-3 years of experience in student records management, higher education, or a related field

May be required to take National Student Clearinghouse Training or Texas Higher Education Coordinating Board Reporting training due to responsibilities