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ARMADA, Ltd. · 2 weeks ago

Jr Analyst – Resource Management Branch

26 Federal Plaza, New York, NY 10278, USA

Full-time

Onsite

Entry Level

2+ years exp

ARMADA, Ltd. is seeking a Junior Analyst for their Resource Management Branch in New York, NY. The role involves providing analytical support, preparing correspondence, and assisting with operational and program support tasks.

HardwareManufacturingMobile

Growth Opportunities

Responsibilities

Resource Management Jr Analyst will plan and provide analytical support for facilitation, training, methodology development and evaluation, business management techniques, and organizational development

Resource Management Jr Analyst will prepare, review, edit and compose correspondence, internal and external memorandums, meeting minutes, emails and other communications in support of Front Officer operations

Provide recommendations and corresponding support documentation for administrative and management process improvements, based on government and industry best practices

Collect, assemble and provide daily operational data and reports to the Management Team

Resource Management Jr Analyst will track and execute regional Correspondence Analyst Task Tracker (CATT) system actions

Provide oversight and guidance for employee performance work plans and evaluations using the USA Performance management system

Run reports compile data and conduct analyses of threat, criminal cases and other operational information stored in the Law Enforcement Information Management System (LEIMS)

Resource Management Jr Analyst will maintain confidentiality of information

Resource Management Jr Analyst will coordinate work activities and provide support to the regional CORs, PSOO and other Task Managers

Assist with the determination of service requirements from federal customers (new requirements, changes to existing services, etc.)

Prepare cost estimates based on requested requirements, new task orders and wage adjustments

Resource Management Jr Analyst will prepare/submit G514 Requisitions in the Federal Financial Management System (FFMS) based on the service requirements

Prepare Security Work Authorizations (SWAs) based on the service requirements

Track task order expiration dates and ensure timely submission of approved funding and exhibits to avoid lapses in service

Resource Management Jr Analyst will review and verify monthly contract employee time sheets to ensure timely payment to service providers

Review vendor timesheets for accuracy and reconcile against contract documents

Conduct initial reviews of vendor invoices, document discrepancies, populate the burn rate spreadsheet and prepare the receiving tickets in FFMS

Prepare the invoice receiving reports

Track contract PSO training, licensing and qualification requirements in the designated IT system

Resource Management Jr Analyst will assist CORs with contract closeouts activities

Conduct PSO program administrative audits and prepare forms for CORs' review/approval

Compile data for Performance Monitoring Meeting reports

Other duties commensurate with the position, as assigned

Resource Management Jr Analyst will track, compile, report and maintain records for operational requirements:

Prohibited items

Post Visits and Post Inspections

Vehicle Operation Report and related records

DHS Form 3155, Incident Reports

MegaCenter reports

Purchase Card Expenditures

Supplies

Resource Management Jr Analyst will assist with official travel

Assist with Time & Attendance (WebTA)

Prepare/submit payroll reports, as required

Track training for Federal Law Enforcement Officers

Assists with information technology and equipment inventories

Resource Management Jr Analyst will take calls, record and relay messages

Greet visitors, verify identification and credentials, and make the required referrals

Prepare, maintain and distribute phone contact listings

Resource Management Jr Analyst will receive, process and distribute mail

Maintain general office files

Other duties as assigned

Qualification

Microsoft Office SuiteData compilationAnalytical supportReport preparationResourcefulnessEffective communicationAttention to detail

Required

High School Diploma/Technical Training

2 years of experience as it relates to the duties and responsibilities of Resource Management Jr Analyst

Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite

Accurate spelling, typing and attention to detail are necessary

Must have ability to compile and organize reports

Use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.)

Ability to communicate effectively, both orally and in writing

Resourcefulness and the ability to function in a fast-paced environment

Maintains professionalism and possesses the ability to interact effectively with others

Ability to meet planned and unplanned deadlines in a timely manner

Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift and deposit documents, files and small quantities of office supplies (paper, etc.) in the routine course of daily duties