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Busey · 4 days ago

Executive Assistant II

Champaign, IL

Full-time

Onsite

Entry, Mid Level

$61K/yr - $82K/yr

2+ years exp

Busey is a company that values service excellence and is seeking an Executive Assistant II to support senior leadership. The role involves managing calendars, preparing presentations, and ensuring smooth workflows while maintaining confidentiality.

BankingFinanceFinancial ServicesWealth Management

Responsibilities

Answer phones and route calls providing general information to clients and referring questions and issues to appropriate staff or department for further information and problem resolution

Proactively maintain calendar for senior leadership, including daily scheduling and routine travel arrangements

Create internal/external correspondence using Outlook and Microsoft Office products (Excel, PowerPoint, Word, etc.) as well as create correspondence and/or log activities in client management system

Assist teammates; cover other duties during vacations

Schedule and set-up internal meetings/conference calls/catering as required; independently manage event/meeting logistics and contracts (e.g., room rental, materials prep, dress code, food, etc.), including after hours executive and community events

May act as liaison for office facilities and maintenance issues

May act as liaison for vendors and ensure payment of office-related invoices

Order and maintain office supplies and marketing materials

Complete/lead ad-hoc reporting and projects as assigned

Complete leadership expense reports

Coordinate and communicate meetings for internal/external customers in multiple locations, executing independent decision making to schedule or accept meetings on behalf of the leader/executive

Attend meetings on behalf of the executive