Vanderbilt University Medical Center · 2 days ago
Sr. Administrative Assistant, Clinical - (Hybrid/Remote)
Nashville Metro
Full-time
Hybrid
Mid, Senior Level
4+ years expVanderbilt University Medical Center is located in Nashville, Tennessee, and is committed to changing the world through teaching, discovery, and patient care. They are seeking a detail-oriented and highly organized Senior Administrative Assistant to provide essential administrative support for a team of healthcare providers.
Cosmetic SurgeryEducationHealth CareMedicalUniversities
Responsibilities
Effectively manage calendars, appointments, and schedules for multiple stakeholders
Coordinate and book travel arrangements, ensuring efficiency and accuracy
Prepare, process, and track expense reports in a timely and precise manner
Collaborate with scheduling teams to optimize time management and availability
Maintain and update credentials for providers and APPs, ensuring compliance with organizational and regulatory requirements
Serve as a backup to the Program Manager, assisting with the preparation of reports, data analysis, and various administrative tasks
Perform additional administrative duties as needed to support the team’s success
Performs a variety of administrative support which may include, but not limited to, scheduling, booking travel and budget reconciliation
Ensures data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information
Compiles data, analyzes information and summarizes findings in support of an area
Prepares reports and other documentation as requested
Qualification
Required
Proven experience in a senior administrative or executive assistant role, preferably in a fast-paced, healthcare or professional services environment
Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively
Strong attention to detail and a proactive approach to problem-solving
Excellent communication and interpersonal skills, with the ability to collaborate across teams and levels
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with scheduling and expense reporting tools
High School Diploma or GED; Bachelor's Degree is a plus
4 years of relevant work experience, ideally in a healthcare setting
Company
Vanderbilt University Medical Center
Vanderbilt University Medical Center is a nonprofit institution specializing in patient care, research, and nobility in medical education.
10001+ employees
H1B Sponsorship
Vanderbilt University Medical Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (92)
2024 (74)
2023 (73)
2022 (113)
2021 (96)
2020 (70)
Funding
Current Stage
Late StageTotal Funding
$35.3MKey Investors
National Institute on AgingAdvanced Research Projects Agency for HealthGordon and Betty Moore Foundation
2025-07-02Grant· $25M
2024-11-15Grant· $3.3M
2024-09-13Grant
Leadership Team
Wright Pinson
Deputy CEO and Chief Health System Officer
Cecelia Moore
Chief Financial Officer & Treasurer
Recent News
2025-12-12
2025-12-12
Company data provided by crunchbase