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Northrop Grumman · 1 day ago

F-35 Administrative Assistant 3/4

Redondo Beach, CA

Full-time

Onsite

Mid, Senior Level

$56K/yr - $93K/yr

4+ years exp

Northrop Grumman is a leader in technological advancements, and they are seeking an Administrative Assistant to support the F-35 Program Management Team. The role involves providing direct support to multiple directors and managers, handling office functions, managing travel arrangements, and facilitating meetings.

AerospaceData IntegrationManufacturingRemote SensingSecurity

Growth Opportunities

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Provides direct support to multiple directors and level 3 managers

Performs office functions, including (but not limited to): setting up and maintaining files; arranging meetings and conferences; maintaining supplies; managing Outlook calendars; and receiving, referring, or answering mail

Makes travel arrangements for international and domestic travel, prepares expense reports, and maintains pertinent travel documentation

Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures

Communicates with internal and external customers and executives, professionally representing the corporation and organization

Facilitates program & team meetings and engagements (all hands, lunch and learns, annual supplier conference, year-end team lunch, engagement activities, airshow meetings and attendance, supplier visits and customer visits)

Support and collaborate with administrative professionals in related organizations, as appropriate

Demonstrates a wide and comprehensive acquaintance with, and understanding of, both general and specific aspects of the job and their practical application to complex problems and situations ordinarily encountered

Operates independently to meet requirements of leadership team and offers expertise to assist other functions within organization

Assists in maintaining organizations collaboration sites and activities

Assist with special event planning and catering such as meal planning, ordering from caterers, clean up, and expensing

Is a Quick learner and creative thinker, takes on assignments with a good attitude and is driven to dive in and learn what is needed to get the job done

Qualification

Microsoft Office SuiteTravel arrangementsExpense reportingDocument reviewEvent planningPro-active mindsetCommunicationInterpersonal skillsCollaborationDetail oriented

Required

High School diploma or equivalent and 4 years additional education or experience in an administrative professional related field (Level 3)

High School diploma or equivalent and 6 years additional education or experience in an administrative professional related field (Level 4)

Experience in Microsoft Office Suite

Ability to work occasional overtime as needed

Ability to work in a fast-paced environment with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow through

Pro-active mindset, self-motivated, well organized and detail oriented

Excellent communication and interpersonal skills

Ability to work with all levels of management and their assistants