Apply on Employer Site

Springfield Empowerment Zone Partnership · 4 days ago

Administrative Assistant for Exceptional Learners & Academic Department

Springfield, MA

Full-time

Onsite

Mid Level

3+ years exp

Springfield Empowerment Zone Partnership is dedicated to enhancing the educational experience for exceptional learners. The Administrative Assistant will provide crucial administrative support to the Office of Special Education & Related Services and the Academics Department, ensuring compliance and delivering high-quality customer service.

Continuing EducationEducationPrimary EducationSecondary Education

Responsibilities

Assists with the scheduling of meetings including planning and preparation (e.g. copy/duplicate material and prepare files/packets for distribution). May attend meetings and summarize meeting discussions and prepare copies to be distributed as appropriate

Makes arrangements for conferences and interviews. Organizes and arranges all travel needs for conferences and workshops for the Office including obtaining the necessary funds, contracts, etc

Provides a high-level of customer service to both internal and external customers via in-person, telephone calls, email, mail, fax to answer inquiries relating to the Office

Processes requisitions (MUNIS) for materials/supplies, verify quantities delivered, and distribution, and collects, prepares, processes and submits Supplemental Payroll and monitors Payroll

Compiles data from a variety of sources (e.g. statistical and various types of reports, time tables, Evaluation Team Leader (ETL) directory (email and phone numbers, etc.) and maintains it electronically

Prepares documents as needed (e.g. standard correspondence, memorandums, reports, letters, agendas, minutes, etc.) for the purpose of documenting events, for dissemination to the various district stakeholders, providing and/or requesting information

Maintains documents, files and records for the department that are confidential and time sensitive and makes such files available to authorized personnel

Coordinates activities within the department(s) (e.g. task assignments, meetings, professional development day activities, workshops, and appointments)

Evaluates situations within the department(s) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution

Performs computer applications (spreadsheet, database, word processing, presentation tools, mail merge documents, prepare labels, e-mail and internet searches). Performs tasks related to using district software/computer programs such as PowerSchool, Teach Point, etc

Work with webmaster to continually keep the Office’s website updated

Performs other duties as assigned by the Offices

Qualification

Microsoft Office SuiteMUNISKronosBilingual (Spanish)Customer serviceOrganizational skillsInterpersonal skillsTeam playerWritten communicationOral communication