Albany College of Pharmacy and Health Sciences · 2 days ago
Administrative Specialist and Clinic Coordinator (PA Program)
Albany, NY
Full-time
Onsite
Mid Level
$55K/yr - $65K/yr
3+ years expAlbany College of Pharmacy and Health Sciences is seeking an Administrative Specialist and Clinic Coordinator for their Masters in Physician Assistant Studies Program. This role provides administrative support, serves as a liaison between the program and clinical sites, and ensures that PA students meet their clinical onboarding requirements.
Higher Education
Responsibilities
Recruit and maintain clinical sites for the PA program
Conduct clinical site visits for the PA program
Be the point of contact for clinical sites & preceptors and outside vendors for the PA program
Ensure PA students’ onboarding requirements are met prior to clinical year
Scheduling PA students in clinical rotations
Ensuring PA students complete patient-encounter logging
Ensure PA students complete skills passport
Collecting and maintaining preceptor evaluations of students
Administering, collecting, maintaining student evaluations of preceptors and sites
Compile and maintain spreadsheets of PA program students’ clinical rotation grades, end-of-rotation exam scores and other data as required
Administer and proctor end-of-rotation exams for the PA program
Work with the Program Director to organize and maintain accreditation-related documents, reports, and records
Assist Program Director coordinate meetings, site visits, and other events related to accreditation
Assist Program Director and PA faculty with the preparation of reports and other documentation required for program accreditation submissions
Serve as a liaison between the Program Director and Academic Affairs to ensure the maintenance and updating of databases and spreadsheets related to accreditation data
Answer the PA program main phone line, responds to callers, direct callers to appropriate departments/personnel
Assist the Program Director in scheduling meetings and maintaining calendars
Coordinate and plan PA program events
Assist with maintaining and updating the PA Student Handbook
Provide general office support for both full-time and part-time PA faculty
Order and maintain office supplies for PA program faculty
Track program expenses, create purchase orders, process invoices and check requests
Creates Helpdesk and Facilities tickets for PA program faculty
Provide scheduling and logistical support for PA program meetings and events
Take minutes for PA program meetings
Perform other related duties as assigned within the parameters of the job description
Qualification
Required
Bachelor's degree and three years of related work experience or equivalent combination of education and experience
Recruit and maintain clinical sites for the PA program
Conduct clinical site visits for the PA program
Be the point of contact for clinical sites & preceptors and outside vendors for the PA program
Ensure PA students' onboarding requirements are met prior to clinical year
HIPAA Training
Immunizations/TB Screening/FIT testing
Active BLS and ACLS certifications
Criminal background check
Scheduling PA students in clinical rotations
Ensuring PA students complete patient-encounter logging
Ensure PA students complete skills passport
Collecting and maintaining preceptor evaluations of students
Flagging students who fall below benchmarks to alert the Program Director
Administering, collecting, maintaining student evaluations of preceptors and sites
Flagging preceptors and sites who fall below benchmark to alert the Program Director
Compile and maintain spreadsheets of PA program students' clinical rotation grades, end-of-rotation exam scores and other data as required
Administer and proctor end-of-rotation exams for the PA program
Work with the Program Director to organize and maintain accreditation-related documents, reports, and records
Assist Program Director coordinate meetings, site visits, and other events related to accreditation
Assist Program Director and PA faculty with the preparation of reports (self-studies, annual reports) and other documentation required for program accreditation submissions (i.e., ARC-PA, NYSED)
Serve as a liaison between the Program Director and Academic Affairs to ensure the maintenance and updating of databases and spreadsheets related to accreditation data
Answer the PA program main phone line, responds to callers, direct callers to appropriate departments/personnel
Assist the Program Director in scheduling meetings and maintaining calendars
Coordinate and plan PA program events
Assist with maintaining and updating the PA Student Handbook
Provide general office support for both full-time and part-time PA faculty
Serves as a liaison between students and faculty to help to direct inquiries and arrange meetings
Assist with Canvas LMS Course setup
Coordinate Student Evaluations and collate the results of course and instructor evaluations for faculty
Assist with the submission of course grades
Order and maintain office supplies for PA program faculty
Track program expenses, create purchase orders, process invoices and check requests
Creates Helpdesk and Facilities tickets for PA program faculty
Provide scheduling and logistical support for PA program meetings and events
Take minutes for PA program meetings
Perform other related duties as assigned within the parameters of the job description
Demonstrate the ability to both work independently with little direction and work confidentially with discretion
Dedication to the mission of the Department and the College
Attention to detail
Demonstrates excellent organizational skills
Demonstrates excellent oral and written communication skills
Demonstrates a positive attitude and work ethic
Interacts professionally and effectively with members of the PA program, Department of Allied Health Sciences, as well as members of the College community
Demonstrates efficiency by observing schedules and meeting assignment deadlines
Able and willing to proactively identify and pursue relevant learning and professional development opportunities, and apply new knowledge, insights, and skills to enhance work results
Proficiency in Microsoft Office (including Word, Excel, Outlook, and Access), Adobe and Internet searches
Proficiency in Canvas
Working knowledge of modern office practices, procedures, and equipment
Preferred
Experience providing administrative support in higher education and/or healthcare settings is preferred
Company
Albany College of Pharmacy and Health Sciences
Founded in 1881, Albany College of Pharmacy and Health Sciences (ACPHS) is a private, independent college with a long tradition of academic and research excellence.
201-500 employees
H1B Sponsorship
Albany College of Pharmacy and Health Sciences has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (1)
2024 (2)
2023 (3)
2021 (1)
2020 (3)
Funding
Current Stage
Growth StageLeadership Team
Anuja Ghorpade, Ph.D.
Dean & Vice President of Academic Affairs; Chief Academic Officer
Recent News
Business Journals
2023-07-12
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