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Texas Health and Human Services · 2 days ago

LTCR Regional Administrative Assistant II

Houston, TX

Full-time

Hybrid

New Grad, Entry Level

$3,290.36/mo - $3,946.25/mo

Texas Health and Human Services is committed to creating a positive impact in the lives of Texans. They are seeking a Regional Administrative Assistant II to perform various administrative duties including data entry, technical reviews of reports, and communication with staff and external parties. The role also involves preparing and distributing enforcement notification letters and ensuring compliance with state and federal requirements.

Health Care

No H1B

Responsibilities

Performs administrative duties to include answering the telephone, refers callers to appropriate staff, takes messages, and answers basic questions

Enters data in the state and federal automated reporting systems, conducting technical reviews of all reports in computer tracking system, and determining appropriate disposition

Responsible for preparing, processing, and distributing federal and state enforcement notification letters and reports as mandated

Monitors and reviews survey reports for all regulated and unlicensed facilities, finalizes CMS certification and transmittals for enforcement actions and surveys, and prepares waiver letters

Prepares and distributes documents requested under the Freedom of Information Act and submits to state office

Maintains a regular and predictable work schedule

Knowledge of maintaining records, files, or logs (for example, administrative, personnel, contract, correspondence forms, documents, purchasing, case files, tracking logs, files/documents on diskette) including filing, retrieving, or purging

Knowledge of preparing ongoing or special narrative and statistical reports for Program Managers, Regional Director, and State Office

Maintains regional Survey Management System database

Communicates with others (internally and externally) to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints

Monitors and performs technical review of all survey and investigation documentation to ensure accurate preparation of all forms, supporting information, narratives, and reports

Ensures all documentation complies with state and federal requirements

Makes corrections to ensure compliance

Processes all state and federal enforcement actions within required time frames

Prepares technically accurate state and federal reports, notification letters, administrative penalty notifications, waiver letters, and the CMS Certification and Transmittal

Determines appropriate distribution for all actions to meet federal and state requirements

Enters critical information into state and federal databases regarding scheduling, agency visits, recommendations, and activities to provide accurate data for required internal and public reporting processes

Responsible for submitting to state office all documentation requested through the Freedom of Information Act, including reviewing the file to determine location of documentation, copying appropriate documents, and distributing within required timeframes

Other duties as assigned

Qualification

Data entrySurvey Management SystemTechnical report preparationWord processing softwareRecord managementAttention to detailConfidentialityCommunication skills