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NEOGOV · 2 weeks ago

Administrative Assistant 4

Wenatchee, WA

Full-time

Onsite

Mid Level

$48K/yr - $54K/yr

4+ years exp

Wenatchee Valley College is seeking an Administrative Assistant to provide primary, confidential, and administrative support to the vice president of student affairs. The role involves managing workflows, coordinating activities with other departments, and ensuring the smooth operation of student affairs processes.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

U.S. Citizen Only

Responsibilities

Provide confidential administrative support for the VPSA and student affairs leadership team on matters related to personnel, budget, evaluation, confidential communications and other aspects of the department operation

Provide confidential administrative support for the cabinet by note taking, agenda building, and minutes distribution

Provide administrative support to the academic regulations committee, academic calendar committee, support for learning, and ad hoc committees. In that role, develop and distribute agendas and minutes, prepare drafts of documents being developed, manage files, coordinate activities and information

Provide administrative support for athletics, assisting with forms, documentation, and related processes as needed

Support campus store operations by assisting with coordination, communication, and administrative processes to ensure smooth functioning within student affairs

Support planning and execution of graduation, coordinating logistics, and assisting with tasks to ensure smooth operations

Serve as liaison between the VPSA with administrative services and instruction on matters related to student services operations, policies, procedures, budgets, contracts, purchasing, special events and academic calendar development

Act as a liaison for the VPSA with the college community, students, members of the community and other educational organizations, state and federal agencies

Work with the admissions department on special admissions requests

Process academic regulations, petitions, scheduling appointments for students as needed

Review readmission petitions, schedule petition interviews with the counseling department, and manage readmission conditional enrollment follow-up

Coordinate communication and publications by working with the VPSA in scheduling and promoting monthly SALT meetings and special topic meetings. Work closely with the community relations office and support staff in instruction to develop publications such as the biennial catalog, Discover, accreditation, and brochures

Assist vice president with student Affairs budget development by gathering data on departmental spending patterns and compiling departmental budget requests. Develop cost estimates for staff, equipment and supplies. Monitor and control budget status and expenditures. Maintain credit card custodian duties for the student affairs department. Provide monthly reports to the VPSA

Perform complex tasks on word processing, graphics, statistical spreadsheets, PowerPoint presentations, and database work. Understand, apply and stay current with computer technology applications and software

Produce and coordinate reports as required i.e.; monthly board of trustee report

Interpret and apply internal administrative/instructional policies consistent with goals, objectives, and policies of student services and the college

Oversee the office management, day-to-day operation, and workflow process for the VPSA

Assist the VPSA to manage case files and correspondence with students involved in the code of student conduct process

Qualification

Bachelor’s degreeAdministrative support experienceComputer skillsPlanning skillsExperience in higher educationCommunication skillsOrganizational skillsTactDiplomacyBilingual in SpanishInterpersonal skills

Required

Bachelor's degree from an accredited institution

Four years of relevant, progressively responsible administrative support or managerial experience

Excellent planning, organizational and communication skills, including speaking, listening and writing

Excellent computer skills (Windows, Word, Excel, PowerPoint and Outlook preferred)

Ability to deal with difficult and sensitive situations with tact and diplomacy

Or, if you do not meet one or more of qualifications listed above but have an applicable combination of education and experience which demonstrates the ability to perform the essential functions of the position

Preferred

Experience working in an institution of higher education

Experience creating digital content (such as Word/PDF documents and web and learning management system content as appropriate to the role) in accessible formats

Bilingual in Spanish and English