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Eichleay, Inc. · 2 days ago

Procurement Specialist

Ferndale, WA

Full-time

Hybrid

Mid, Senior Level

$95K/yr - $135K/yr

5+ years exp

Eichleay, Inc. is a dynamic organization with over 150 years of experience in delivering project management and engineering solutions across various industries. They are seeking a self-driven Procurement Specialist responsible for acquiring goods and services, securing competitive pricing, ensuring timely delivery, and managing potential risks in a project-based environment.

ConsultingReal Estate

Work & Life Balance

No H1B

Responsibilities

Issue request for quotation (RFQ) packages and expedite timely bid submission

Coordinate the technical clarification phase with discipline engineers and bidders

Prepared detailed commercial bid tabulations (CBT), to include negotiated price, delivery, and commercial criteria analysis

Prepare and issue contracts, including their revisions/amendments

Obtain supplier contract acceptance and reconfirmed receipt of all contractual documents (technical and commercial)

Collect all commercial deliverables from the suppliers, such as Insurance Certificates, Lien Releases, Letter of Credits or Bank Guarantees

Coordinate and manage supplier submittal documentation, confirming receipt of all documents & acceptance in accordance with the contract

Confirm supplier sub-order placement with deliveries meeting the contract schedule and reconfirm delivery as promised

Review fabrication schedules to validate progress

Facilitate contract status meetings with the suppliers, the project team, and clients

Monitored Quality Control (QC) activities, along with following the Inspection and Test Plan (ITP) to reconfirm that all inspection requirements/points meet the contract requirements

Monitored transportation of contract deliveries to destination and reported shipping progress. Confirmed receipt of Material Receiving Report (MRR). Issued Over, Short, and Damaged Reports (OS&D) to suppliers

Validate invoices and issued approvals

Qualification

Project-based ProcurementPurchasing ServicesQuality ControlMicrosoft OfficeSAPSafety TrainingDatabase ExperienceCommunicationFlexibility

Required

An understanding of project-based Procurement/Supply Chain Process with 5+ years of experience

Extensive knowledge of purchasing and expediting services

Basic knowledge of quality control, transportation services, and construction material handling

Maintain a Project Procurement Report, tracking the procurement purchasing progress and post award contract milestones through delivery/acceptance by the project

Participate in meetings such as general project meetings (internal & external), supplier bid clarifications, order status review, and material handling meetings

Promote a healthy and safe work environment

If request, able to travel to the nearby refinery site location

This role may require all or some of the following requirements at time of hire or during employment: RSO Safety Training and current card or ability to obtain, Client Safety Training and current badge or ability to obtain, TWIC Certification and current card or ability to obtain, Background screening including previous employment, education, criminal history, and driving record verification, Participation in random drug and alcohol programs

All opportunities with Eichleay will require authorization to work in the US without the need for sponsorship

Positions will require in-person interactions and may require working on site in an office or field environment

This position is subject to federally mandated drug/alcohol testing

Candidates applying to Eichleay must have the ability to be badged and maintain a badge as a safety sensitive position and/or within the Building and Construction trade for process safety management governed facilities