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Fellowship of Christian Athletes · 1 day ago

Executive Vice President of Global Administration & Logistics

Kansas City, MO

Full-time

Onsite

Director/Executive

10+ years exp

Fellowship of Christian Athletes is seeking an Executive Vice President of Global Administration & Logistics to manage their international administrative infrastructure. This senior role involves providing strategic oversight across various support functions and ensuring that international staff have the essential resources and logistical pathways to thrive in their calling.

Non-profit Organization Management

Growth Opportunities

Responsibilities

Helping determine alternative methods for sending money to other countries

Helping finance determine the appropriate ministry purpose for money sent overseas

Training and holding international leaders accountable to operational policies and procedures

Linking the Finance department with RDIA's and international field Directors of Operations

Helping create continuity among departments around international processes

Support international banking setup, reporting, and audits

Ensure that funds transferred to an international entity comply with IRS regulations and laws

Monthly and Annual Financial statements for each entity

Maintaining and deploying a resource repository sharing best practices, gear artwork, and supply chain logistics tools that could serve internationally

Assist international teammates with event best practices by distributing our Event Playbooks

Connecting international teammates to gear partnerships that can ship internationally, providing options for procurement

Provide Operation FCA structures and strategies to serve specific gear needs

Assist with identifying and establishing global HR strategies: employment law, payroll, benefits, compensation, and handbooks

Help with establishing a proper payment system (if) ADP/Celegro still needs to establish a presence in that country

Lead training and support for international staff in compliance, equity, and cultural awareness

Help with communication across language barriers

Create an employee handbook for in-country employment and, if required, employee contracts

Assist with setting up payroll in the country

Ensure required taxes, health insurance, and pensions are properly set up

Assist EVP & Legal Counsel with sourcing legal counsel in other countries

Working with EVP & Legal Counsel to set up a legal entity

Determine the appropriate type of legal entity to set up

Determine the FCA US level of control of the entity (Governance or Contractual)

File all required documents for entity set up

Obtain final Government approval for the entity

Review laws related to financial reporting, employment, and other regulations that affect entity operations

Assist in establishing in country Governance Board

Assist in ensuring FCA's intellectual property is protected and brand guidelines are followed

Collaborate with EVP and Legal Counsel to manage and update the ISP agreement, and oversee the onboarding and offboarding of new ISPs

Understand the youth protection policies required of countries and ensure they are implemented and followed

Develop a risk management strategy and ensure we have the proper insurance coverage

Obtain proper levels of liability insurance in the country

Set up background checks for staff and volunteers

Review country laws on youth protection

Ensure all staff and volunteers are trained and comply with youth protection policies

Establish accident and incident reporting procedures

Review and approve all entity contracts in conjunction with the EVP and Legal Counsel

Vet and approve all new ISPs

Maintain a database of contracts and ISPs

Oversee global brand alignment by providing appropriate brand resources per ISP agreement

Connecting ISP partners with marketing and communication resources and templates through ministry platforms, i.e., Canva

Manage video and photo assets, distributing organizational assets as well as collecting and managing assets from in-country

Partnering on media and PR promotion and protection

Collecting and distributing ministry impact stories from each area

Develop a ministry marketing plan

Manage the cross-border movement of belongings, freight, and resources, including customs clearance and compliance with export and import regulations

Develop systems that promote operational efficiency and risk mitigation in global logistics

Developing and implementing scalable technology strategies that support the organization's international operations

Responsible for ensuring that all technology systems and applications used by the organization comply with international regulations and standards

Overseeing technology infrastructure and systems. This includes collaborating with local IT teams to ensure that technology systems are properly installed and maintained, and providing support as needed

Responsible for collaborating with other departments to ensure that technology is being used effectively to achieve the organization's goals. This includes working with departments such as finance, human resources, and operations to identify technology needs and recommend solutions

Responsible for providing training and support to staff on technology use and best practices

Responsible for managing relationships with technology vendors and suppliers

Monitoring and reporting on technology budgets and spending. This includes tracking expenses, identifying areas where costs can be reduced, and making recommendations to the EVP of Technology and other senior leaders as needed

Responsible for staying up to date with new technologies and trends and making recommendations for their implementation in the organization's international operations

Serve as the bridge between field staff, FCA departments (HR, Legal, Finance, Tech, Marketing), vendors, and national partners

Ensure smooth and mission-aligned communication and problem-solving across all parties

Qualification

Global AdministrationLogistics ManagementFinancial OversightHuman Resources StrategyLegal ComplianceTechnology StrategyStakeholder CollaborationCultural SensitivityLeadershipProject Management

Required

Bachelor's degree required; advanced degree preferred (e.g., MBA, M.Div., or MA in Nonprofit or Global Leadership)

Minimum 10 years of senior-level leadership experience in global administration, operations, or logistics--preferably in a missions, NGO, or ministry context

Demonstrated success managing complex logistical systems and teams across multiple countries and cultures

Experience managing grant-related logistics, ensuring compliance, and reporting outcomes to funders

Ability to juggle shifting priorities and multiple projects under stringent deadlines

Proven ability to manage a variety of international projects simultaneously

Self-starter with strong initiative and ability to prioritize effectively

Demonstrated leadership in international operations with cultural sensitivity and regulatory knowledge

Skilled in analyzing complex issues and developing innovative, faith-aligned solutions

Proven ability to adapt to and lead through change, particularly in response to evolving markets and emerging technologies

Track and report key performance metrics (e.g., logistics cost savings, visa processing times, field satisfaction indexes) to drive continuous improvement

Proven ability to manage international vendors and contracts, negotiate effectively, and monitor KPI-based performance outcomes