Apply on Employer Site

Logistic Services International, Inc. · 1 day ago

HR ASSISTANT I

Jacksonville, FL 32201 US (Primary)

Full-time

Onsite

Entry Level

1+ years exp

Logistic Services International, Inc. (LSI) is an employee-owned company specializing in innovative training solutions for military and allies. The HR Assistant I is a junior level position responsible for providing administrative support to the Human Resources department, focusing on recruitment activities and total rewards management.

LogisticsMilitaryProfessional Services

Responsibilities

Supports recruitment activities, including ordering and reviewing background checks and preparing offer letters. Prepares new hire packages ensuring they are complete and distributed to prospective employees

Enters new hire information into CostPoint

Assists in sourcing for open positions. Attends job fairs. Performs phone screens. Schedules and organizes interviews with applicants and hiring managers. Reconciles closed job requisitions

Assists in facilitating new hire orientation. Sends surveys to new hires

Organizes and maintains master files for active and terminated employees, government reports and other necessary records. Ensures file room is safeguarded from unauthorized access

Updates and maintains employee education and training records in CostPoint

Obtains completed new hire forms, including ITAR, I-9 documents, and other required forms. Completes New Hire Checklist. Performs E-Verify checks on new hires and updates information in CostPoint. Reconciles new hire files after orientation

Maintains I-9 files and performs periodic audits

Reconciles monthly invoices for Drug-Free Workplace and background check vendors

Enters Motor Vehicle Record (MVR) and background checks into verification system

Organizes and orders new hire lunches

Rotates with HR staff in performing front desk receptionist duties as needed

Responsible for inputting all HR transactions into the HRIS (Deltek CostPoint) for new hires, merit increases, promotions, transfers, and terminations

Monitors ePAR system to ensure all HR transactions are processed accurately and in a timely manner

Prepares all HR correspondences including promotions, expats, etc

Collects benefit enrollment forms from new hires. Assists employees in the use of the Employee Self-Service System (ESS) to process benefits enrollment. Maintains records related to plan participation, enrollment, claims, status changes, and ACA updates

Processes benefit enrollments, terminations, status changes, or address changes by communicating such to insurance carriers or by using the carriers’ self-service websites

Processes and assigns accounting codes to monthly invoices such as service awards, EAP program, COBRA bill, etc

Coordinates Exit Interviews and sets up departing employee packages

Provides COBRA information to third party administrator

Provides support with benefits during open enrollment

Responsible for updating New Hire Orientation folder

Ensures HR supply room is stocked and organized

Provides assistance in the preparation of ESOP certificates and annual benefit statements

Answers and directs calls received through the LSI main line and HR general number

Responds to inquiries sent through the KACE ticketing system

Must be capable of safely handling government-furnished equipment and materials

Must be available to work a standard weekly schedule with overtime as required

Performs other duties as assigned

Qualification

Applicant Tracking SoftwareDeltek SuiteMicrosoft Office SuiteInterpersonal SkillsAttention to DetailBusiness IntegrityOrganizational SkillsCommunication SkillsTeam-oriented

Required

High school diploma or equivalent GED

Must be competent in using Microsoft Office Suite applications, including Word processing, Excel, PowerPoint, and online calendar

Must be familiar with the use of standard office equipment, including telephones with multiple lines, a printer, a copier, and a facsimile machine

Must be able to demonstrate sensitivity and responsiveness to the needs and priorities of candidates and employees. Identifies and takes appropriate action to solve those needs

Must demonstrate business integrity, openness of mind, caring, and respect for candidates and employees

Must possess acceptable oral and written communication skills

Must have good interpersonal skills to interact with employees and management

Must be team-oriented within HR to provide back-up and support to the department

Must be capable of handling and protecting sensitive information

Must demonstrate attention to detail

Must demonstrate good organizational skills to meet the demands of the workload

Must be able to obtain a security clearance when required by the contract

One (1) year of work experience in an HR department

Two (2) years of general office experience