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Mission Staffing · 1 week ago

Executive Personal Assistant to CEO - Asset Management

NYC Metro Area

Full-time

Onsite

Mid, Senior Level

$120K/yr - $160K/yr

7+ years exp

Mission Staffing is seeking a highly organized and proactive Executive Personal Assistant to support the CEO within a fast-paced investment environment. The role focuses on providing high-touch administrative and personal support to the CEO, ensuring seamless operations across both professional and personal priorities.

FinanceRecruitingStaffing Agency

Hiring Manager

Rilea Fusco

Responsibilities

Deliver comprehensive administrative support to the CEO, including complex calendar management, meeting coordination, and travel planning

Coordinate closely with the CEO’s spouse to align personal and business schedules across multiple entities, including agenda creation, appointments (e.g., medical), and personal logistics

Serve as a central point of coordination across internal teams to ensure the CEO’s priorities are consistently supported

Prepare agendas, briefing materials, and presentations; capture detailed meeting notes and track follow-ups to completion

Arrange sophisticated domestic and international travel, overseeing flights, accommodations, and ground transportation

Manage and submit expense reports with accuracy and in compliance with firm policies

Coordinate corporate events, offsites, and executive meetings, overseeing all logistical details

Act as the primary interface for internal and external stakeholders, ensuring clear, timely, and professional communication

Take ownership of ad hoc initiatives and special projects, exercising sound judgment and independent problem-solving

Qualification

Executive support experienceMicrosoft Office proficiencyOrganizational skillsCommunication skillsMultitasking abilitiesDiscretionProactive attitudeAttention to detailTeam-oriented

Required

Minimum of 7 years of experience supporting senior executives, ideally within asset management, financial services, or a similarly fast-paced corporate environment

Proven ability to manage highly complex schedules while handling sensitive and confidential information with discretion

Exceptional organizational, prioritization, and multitasking abilities

Strong attention to detail and accuracy

Excellent written and verbal communication skills

Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint)

Ability to perform effectively in a dynamic, high-expectation environment

Highly discreet and trusted with confidential matters

Proactive and anticipatory, with a strong sense of ownership

Collaborative, polished, and team-oriented