Minnesota Department of Corrections ยท 2 days ago
Office and Administrative Specialist, Senior
Moose Lake, MN
Full-time
Onsite
Senior Level
$22.23/hr - $30.09/hrThe Minnesota Department of Corrections is committed to improving the well-being and quality of life for all Minnesotans. This position provides clerical and administrative assistance to Physical Plant Operations and the Associate Warden of Administration, ensuring efficient communication and support within the facility.
Public Safety
Responsibilities
Provides clerical and administrative assistance at the MCF-Willow River/Moose Lake to Physical Plant Operations and the Associate Warden of Administration
Provides coordinated on-site informational flow from areas both within and outside the facility
Providing services to the Physical Plant Director, Associate Warden of Administration, Building Maintenance Supervisor, Powerhouse Chief Engineer, and Electrical Supervisor
Qualification
Required
English language skills sufficient to communicate effectively with internal staff and external customers while exhibiting professionalism, courtesy, and tact
Word processing (preferably Microsoft Word) skills sufficient to prepare and modify memos, letters, and reports that are grammatically correct, in proper format, and free of spelling errors
Data entry performance sufficient to access and update DOC-specific databases and other computer systems in order to gather and report data (such as the Correctional Operations Management System (COMS), Sapphire EHR, OnBase, and SharePoint)
Database management skills sufficient to query information from computer logs and systems, and accurately enter, retrieve, and interpret the information (e.g. Offender Document System (ODocS) and COMS)
Skills in using spreadsheet software applications, such as Microsoft Excel, to enter, compile, store, and retrieve data in a variety of reports
Customer service skills sufficient to work directly with staff, answer the phone, and refer callers with courtesy and respect
Ability to develop administrative and programmatic procedures sufficient to obtain, organize, and draft materials and to develop and modify procedures
Ability to maintain confidentiality of all data and information
Preferred
Knowledge of correctional facility policies and procedures
Knowledge of data privacy and the Minnesota Data Practices Act
Experience in utilizing computer applications and databases, such as Correctional Operations Management System (COMS), or a comparable criminal justice information system
Knowledge and experience with the Correctional Operations Management System (COMS) Discipline module, specific to understanding, preparing and entering data
Experience in office organization and coordination (including establishing and maintaining systems and processes)
Completion of an administrative support certification program or associates degree or higher in a relevant area
Benefits
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Training, classes, and professional development
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Company
Minnesota Department of Corrections
We employ staff in a wide variety of positions, from nurses to teachers and corrections officers! Correctional facilities are located in Faribault, Lino Lakes, Moose Lake, Oak Park Heights, Red Wing, Rush City, Shakopee, St.
Founded in 1959
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Kwesi Pasley
Chief Financial Officer
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