SoTalent · 2 days ago
Senior Administrative Assistant
Walnut Creek, CA
Full-time
Onsite
Senior Level
5+ years expSoTalent is seeking a highly organized and strategic Senior Administrative Assistant to support the Client Service Team, Account Engineers, Operations, and Office Administration. This role involves managing daily administrative functions, coordinating complex calendars and travel arrangements, and planning events to ensure smooth business operations.
Staffing & Recruiting
Hiring Manager
Mohamed Thasleem Mohideen
Responsibilities
Manage daily administrative functions, including scheduling, correspondence, and internal communications
Coordinate complex calendars, travel arrangements, and meeting logistics for multiple teams and executives
Plan and execute meetings, trainings, and events—from concept through completion—handling all related logistics such as venue booking, catering, and technology setup
Track invoices, budgets, and expenses while maintaining accurate records and reports
Prepare weekly, monthly, and quarterly reports for leadership and department teams
Maintain organized filing systems, databases, and tracking tools to ensure operational efficiency
Support the planning and delivery of client and internal events, ensuring a professional and engaging experience
Assist executive and administrative colleagues as needed, contributing to a collaborative and efficient work environment
Handle confidential information with discretion and maintain a professional demeanor at all times
Qualification
Required
Associate's or Bachelor's degree (Bachelor's preferred)
Minimum of 5 years of administrative and event planning experience
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Exceptional organizational and time management skills with strong attention to detail
Excellent written and verbal communication abilities
Proven ability to handle multiple priorities and adapt to changing situations
Strong interpersonal skills with the ability to build professional relationships at all levels
Preferred
Bachelor's degree
Creative flair for designing presentations or marketing materials
Company
SoTalent
At SoTechTalent, we specialise in connecting forward-thinking tech companies with world-class talent.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase