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ArentFox Schiff · 1 day ago

Litigation Legal Secretary

San Francisco, CA

Full-time

Onsite

Senior Level

$73K/yr - $110K/yr

5+ years exp

ArentFox Schiff is an internationally recognized law firm that values diversity and creative solutions. The Litigation Legal Secretary is responsible for providing high-quality administrative and clerical support to a team of attorneys, including preparing legal documents and managing schedules.

AdviceLegalProfessional Services

H1B Sponsor Likely

Responsibilities

Prepare shells, format, and proofread legal documents, pleadings, correspondence and memoranda

Prepare new case reports, submits conflict checks, open new files, and prepare engagement letters

Create tables of contents and tables of authorities (TOC and TOA)

Prepare government documentation or closing materials, as appropriate for practice of team attorneys

Daily time entry, as directed by individual team members

Prepare client billing, including review and edit of proformas directed by billing attorney, preparation of cover letters, copying/scanning and mailing/emailing finalized bills to client and Accounting Department

Organize, scan, copy, fax and/or file legal documents in both paper files and in document management system, as appropriate

Organize and maintain electronic files on document management system

Schedule depositions, hearings, and meetings, organize court reporters, conference rooms, catering and coordinating schedules as appropriate for practice of team attorneys

Facilitate the meeting of deadlines by keeping multiple agendas/calendars and providing timely reminders

Answer telephone calls, take notes/messages and redirect calls as appropriate

Coordinate travel arrangements for attorneys

Process expense reimbursements and vendor invoices, including check requests

Maintain client lists, contact lists and other electronic databases

Perform such other duties that may be assigned

Qualification

Court filing experienceMS Office SuiteLegal secretarial experienceTyping speed 60 wpmAttention to detailMulti-taskingTeamworkVerbal communicationWritten communicationFlexibility

Required

Required proficiency in general State and Federal court filing experience a must, including e-Filing

Knowledge of and proficiency in current office technology, including but not limited to, the MS Office Suite (Outlook, Word, Excel, PowerPoint)

Attention to detail and accuracy

Ability to type at least 60 wpm with a high degree of accuracy

Ability to work in a team environment with both attorneys and other colleagues

Ability to effectively communicate both verbally and in writing

Detail oriented with ability to handle multiple projects simultaneously and meet deadlines

Ability to work in a fast-paced environment

Flexibility in daily schedule to meet Firm's needs during periods of heavy workload or special projects; availability to work scheduled overtime, as needed

Minimum high school diploma or equivalent; college degree a plus, but not required

Minimum of 5 years of legal secretarial experience in a relevant practice area, with at least 2 years of experience supporting a billing attorney

Company

ArentFox Schiff

ArentFox Schiff is a law company that specializes in tax, real estate law, business strategies, litigation, and business compliance.

Founded in 1866

Washington, District of Columbia, USA

1001-5000 employees

https://www.afslaw.com

H1B Sponsorship

ArentFox Schiff has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

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Trends of Total Sponsorships

2025 (4)

2024 (3)

2022 (2)