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Spartan Invest · 1 week ago

Property Compliance Field Rep

Birmingham, AL

Full-time

Onsite

New Grad, Entry Level

$46K/yr - $46K/yr

Spartan Invest is a rapidly growing property management company focused on managing rental properties in the Southeast. The Property Compliance Field Representative will perform field and administrative tasks, primarily posting termination notices and conducting vacancy checks, while ensuring compliance with property management standards.

FinanceFinancial ServicesReal EstateReal Estate Investment

Responsibilities

Posting termination notices for managed properties (one week per month)

The expectation is to have 50+ notices done per day to make sure all notices are posted within a 5-day time frame

When posting a termination notice you will slack the address, Picture of the Notice taped to the front door and picture of the home in the Termination notice slack channel

If you do not have the ability to tape the notice to the door (ex. Dogs/Gate locked) Please call the AR Manager immediately for next steps

If while posting notices you are to notice a lease violation, please document it and after the week of notices you will then go back and post the violation

Conducting vacancy checks (at any time not actively working notice postings)

Vacancy checks that are requested by an attorney are time sensitive and must be done as soon as possible (excluding the week of notices)

When conducting vacancy checks please make sure to knock on door to try and speak with the tenant about when they plan to leave

If you are unable to get a tenant to come to the door, please make sure to take as many pictures as possible inside and outside of home

In the event that no one answers the door and you have to use your key to enter the home make sure to knock and announce yourself 3 times before entering inside the home

You will post these pictures in the Vacancy Check Slack Channel for AR team to determine status

Posting lease violation notices and required seven day follow up

You will slack the violation in the Lease Violations Slack Channel and will provide a picture of the violation if applicable

You will also post a picture of the violation notice taped to the front door in the Slack channel with the address

The PMFS coordinator will then add this to the calendar for the 7 day follow up

The Lease Violation follow up will be documented in AppFolio (this will be documented on the Property Calendar within AppFolio)

Making sure that the follow up is done on the 7th day is pertinent to being able to charge a violation fee

Posting non-renewal (of lease) notices when applicable

In the event you need to post a Non-Renewal Notice you will need to get this from the AR Manager

This notice also needs to be taped to the front door and a photo must be taken of that

This photo will need to be posted in the Renewals Slack Channel

Qualification

Property managementCompliance knowledgeTask prioritizationSelf-motivationDriving skillsTechnology proficiencyStress managementMilitary experienceLaw enforcement experienceSecurity experienceCommunication skillsNegotiation skills