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University of Notre Dame · 1 day ago

Assistant Director of Operations, Foundation Relations

Notre Dame, IN

Full-time

Onsite

Mid, Senior Level

$0/yr - $70K/yr

The University of Notre Dame is a vibrant, mission-driven community committed to fostering an environment of care. They are seeking an Assistant Director of Operations for Foundation Relations to support proposal development, oversee operational processes, and enhance the efficiency of the Foundation Relations team's work.

EducationHigher EducationService Industry

Growth Opportunities

No H1B

Responsibilities

Partner on the drafting and editing of grant proposals, letters of inquiry (LOIs), and related documents to ensure quality, compelling narratives, and alignment with specific funder preferences

Lead the creation of customized engagement materials for high-priority funders

Provide light design and graphics support for proposals and supplementary materials as needed

Engage closely with faculty and FR Directors to support the drafting, editing, and timely submission of high-quality reports to foundation funders

Collaborate with the Corporate and Foundation Relations Regional Associate to maintain a robust repository of reporting templates, timelines, and best practices to ensure consistency and efficiency across all reports

In partnership with the FR team, faculty, and Notre Dame Research (NDR) colleagues, monitor, manage, and streamline proposal submission timelines, reporting deadlines, and stewardship deliverables

Serve as the FR liaison for Notre Dame Research’s Limited Submissions process pertaining to foundation grants

Lead benchmarking efforts to ensure FR operations continue to align with professional best practices, particularly regarding the ethical and efficient use of Artificial Intelligence (AI) in foundation relations

Collaborate with campus partners to provide training sessions and resources for faculty and staff on foundation engagement and grant writing best practices

Co-develop toolkits, LOI templates, faculty roadmaps, and a repository of successful proposal samples to strengthen internal grant-seeking capabilities

Qualification

Grant writingProposal developmentOperational process managementProfessional writing/editingGraphic design toolsOrganizational skillsCommunication skillsInterpersonal skillsAttention to detail

Required

Bachelor's degree

Proven experience in professional writing/editing

Exceptional organizational skills and meticulous attention to detail, with the ability to manage multiple complex projects simultaneously

Strong communication and interpersonal skills to collaborate effectively with faculty, staff, and external partners

Proficiency in standard office software and ability to utilize basic graphic design tools for professional documents

Must be authorized to work in the United States without visa sponsorship

Preferred

Master's degree preferred

Proven experience in grant writing, proposal development, or professional writing/editing, preferably within a higher education or non-profit fundraising environment

Familiarity with foundational research processes (e.g., submission timelines, reporting, stewardship)

Demonstrated ability to develop and streamline operational processes and/or experience with project management