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Mass General Brigham · 1 day ago

Program Coordinator II

Conversion Only - Massachusetts

Full-time

Hybrid

Mid Level

$21.78/hr - $31.08/hr

3+ years exp

Mass General Brigham is a not-for-profit organization that focuses on advancing patient care, research, teaching, and community service. The Program Coordinator, Physician Operations is responsible for HR onboarding, credentialing, visa processing, and managing appointments and promotions for physicians and researchers in the MGB Radiology department.

Health CareHome Health CareMedical

Responsibilities

Work closely with Central Credentialing Office to initiate and track credentialing of new physicians, both attendings and trainees

Initiate ad hoc cross-credentialing and privilege expansion requests and see through to approval

Support physicians in the re-credentialing process and provide documentation from departmental records as requested

Ensure Brigham and Women’s Physicians Organization (BWPO) payor enrollment team is apprised of new requests to payor enroll physicians and track progress toward full enrollment

Keep Director of Medical Staff Credentialing informed of issues that arise during the credentialing and enrollment processes

Work alongside other Program Coordinators to complete departmental intake paperwork for new visa requests and submit to the Office for Global Professional and Scholars (GPS)

Track visa requests in Visa Manager, respond to questions from GPS, and keep visa applicants apprised of progress toward approval

Work with current physicians and researchers to renew and/or amend visas as necessary

Submit New Hire paperwork to Human Resources for all incoming physicians

Keep HR informed of anticipated changes in start dates due to unforeseen delays in onboarding

Draft and submit offer letter addendums as necessary

Work with hiring managers to draft job advertisements and post to relevant online and print job boards. Track postings and ensure they are renewed or cancelled in a timely manner

Input required data in HMS search portal for all external searches

Submit new hire paperwork in Harvard PeopleSoft for all new research fellows and associates

Manage the annual reappointment processes for all researchers and term faculty appointments

Work alongside with Director to prepare paperwork (including soliciting all external letters of reference and following up as necessary) for discussion of Harvard promotion nominees at Radiology HMS Executive Committee meetings and for subsequent submission to HMS Faculty Affairs. Respond to requests for edits to nomination materials throughout the promotion process and keep nominees apprised of progress

Provide employment and credentialing verification to outside requestors

Assist in any special projects or ad hoc requests for physician data as assigned

Other ad hoc responsibilities as requested by Radiology Management