Koto · 1 day ago
Senior Resource Manager
Los Angeles, CA
Full-time
Hybrid
Senior Level
$100,000/mo - $125,000/mo
6+ years expKoto is a creative agency seeking a Senior Resource Manager to oversee staffing and project scheduling in their LA studio. The role involves collaborating with Client Services and department leads to ensure effective resource management while adapting to changing project needs.
Graphic Design
Responsibilities
You work one-on-one with the Client Services team to schedule new projects end-to-end, developing a clear understanding of project scope, timelines, team requirements, and individual capabilities
You attend the daily Client Services standup, confidently helping navigate shifting priorities and re-plan resources as projects evolve
You proactively identify potential resourcing issues and escalate risks to the Client Services Director early, offering clear, considered recommendations
You facilitate and lead the weekly resourcing meeting with Client Services, Design, and Strategy leadership—surfacing potential risks, capacity gaps, and upcoming freelance needs, and strategically guiding solutions
You own and seamlessly manage the freelancer onboarding and offboarding process, including contracts, external recruiter communications, and maintaining a robust freelancer database. You will work closely with the Operations Manager to coordinate seating, tech, and day-one readiness
You maintain a close view of the New Business pipeline and confidently advise on feasibility, resourcing implications, and recommended start dates for new work
You actively identify opportunities to optimize processes, tools, and workflows—helping the studio operate more clearly, efficiently, and sustainably
You’re a great listener and thoughtful partner, taking into account individual skill sets, team dynamics, and the human side of resourcing– balancing practical planning with emotional intelligence
You’re excited to work in person from our New York studio, contributing to our culture and being a visible, engaged presence in the day-to-day life of the studio
Qualification
Required
6–8 years of experience in creative operations, resourcing, or talent management within a branding or creative agency environment
Deep understanding of the creative process and the pressures that come with it
Ability to plan proactively while remaining adaptable as priorities shift
Comfortable working with tools like Streamtime (or similar time-tracking and project-planning platforms)
Ability to develop a clear understanding of project scope, timelines, team requirements, and individual capabilities
Experience in scheduling and staffing projects
Ability to monitor progress and identify when and how to bring in additional freelance support and recruit for resources
Experience facilitating and leading meetings with leadership teams
Ability to identify potential resourcing issues and escalate risks early
Experience managing the freelancer onboarding and offboarding process
Ability to maintain a close view of the New Business pipeline and advise on feasibility and resourcing implications
Ability to identify opportunities to optimize processes, tools, and workflows
Strong listening skills and emotional intelligence
Willingness to work in person from the New York studio
Benefits
Promotions, salary increases, and a discretionary annual bonus of up to 10%
Family leave and offer significant paid maternity and paternity time
25 vacation days annually
10+ U.S. holidays
Full studio closure between Christmas and New Year
401(k) with a 4% company match
$150 “employee wellness” budget through Juno
Access to YCN and fund relevant training and development opportunities
$5,000 and five extra days off at five years
$10,000 and four weeks off at ten years
Work-from-anywhere opportunities across our five global studios
Optional WFH day on Friday
Additional 2 weeks of remote work per year
Company
Koto
Koto is startup-focused branding and design firm.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
WestBridge Capital
2025-04-08Private Equity
Leadership Team
C
Carolyn Rush
Senior Strategy Director
Recent News
2025-07-03
Company data provided by crunchbase