Pivot Apparel · 1 day ago
Apparel Design Coordinator at Velvet by Graham & Spencer
LA Metro Area
Full-time
Onsite
Mid Level
3+ years expPivot Apparel is seeking a highly organized and detail-oriented Design Operations Coordinator to support their Design Team. This role involves tracking styles from inception through Salesman Samples, managing calendars, coordinating with factories, and ensuring smooth communication between various teams to meet deadlines and deliver products on time.
ApparelFashionManufacturingWholesale
Responsibilities
Time & Action / Calendar Management
Build, update, and maintain the Time & Action (T&A) / style-tracking spreadsheet or calendar from concept through SMS, production, and showroom delivery
Monitor and manage all key milestones (design hand-off, proto samples, SMS arrival, factory assignments, showroom drop, etc.)
Proactively alert relevant teams when deadlines are at risk and help coordinate contingency plans
Style Tracking & Sample Coordination
Track each style through development stages: concept → proto → SMS → bulk → finished goods. Maintain accurate records of which factories are assigned to which styles
When SMS arrives, coordinate receipt, QA check (with design/tech team if needed), and liaise with Wholesale / Showroom teams to ensure timely distribution and setup
Maintain a well-organized sample room or design-room environment, including documentation of sample history, hand-offs, returns, and storage
Cross-Functional Liaison & Communication
Act as the main point of contact between Design, Technical Design, Product Development, Production, and Wholesale/Showroom teams. Facilitate communication, coordinate hand-offs, and ensure alignment on deadlines, sample status, and deliverables
Help coordinate with domestic and international factories, vendors, and suppliers as needed (for SMS, bulk production, trims/fabrics, etc.) — ensuring clarity on timelines, quality standards, and expectations
Seasonal Calendar & Capacity Management
Oversee overlapping seasonal development calendars; ensure no conflicts and that all styles across seasons are properly scheduled and tracked
Help prioritize workload, manage overlapping deadlines, and maintain visibility on season-to-season transitions
Design Room / Sample Room Management & Documentation Control
Maintain organization of the design/sample room — ensuring all product (fabrics, trims, samples, tech packs, SMS, bulk, etc.) is well documented, easily retrievable, and accurately logged
Ensure all documentation (style sheets, factory assignments, sample history, approvals, deadlines) is up-to-date, accessible, and audited regularly
Support Wholesale & Showroom Coordination
Upon SMS or bulk arrival, coordinate logistics with Wholesale / Showroom team to deliver product on time
Help prepare and send out showroom drops: ensure samples/products are organized, labeled, packaged as needed, and shipped timely
Problem-Solving, Follow-Through & Continuous Improvement
Identify potential bottlenecks, delays, or risks (e.g., factory delays, sample re-works, overlapping deadlines) — escalate issues or help coordinate solutions
Suggest and implement process improvements to streamline style tracking, sample flow, calendar management, and cross-team coordination
Qualification
Required
3–5 years (or more) experience in fashion/apparel design operations, product development, production coordination, or sample room/atelier coordination (or equivalent). Roles like Product Development Coordinator, Production Coordinator, or Fashion Operations Coordinator at contemporary apparel brands preferred
Highly organized with exceptional attention to detail. Ability to manage many moving parts — multiple styles, factories, deadlines, and teams — simultaneously
Excellent communication and interpersonal skills; able to liaise with designers, technical design, production, factories (domestic and international), and wholesale/showroom teams
Strong proficiency with spreadsheet tools (Excel / Google Sheets) and calendar management; familiar with Time & Action calendars or similar project-tracking tools. Experience with PLM or product tracking tools a plus. This kind of data-driven tracking and documentation is core to product lifecycle management
Comfortable working in a fast-paced, fluid environment; able to prioritize, flag risks, meet tight deadlines, and adapt to shifting priorities
Ability to coordinate logistics: receiving SMS/bulk, organizing showroom deliveries, liaising with internal stakeholders, and ensuring on-time execution
Self-starter, proactive, with strong follow-through, sense of urgency, and collaborative mindset
Preferred
Experience working in a contemporary lifestyle/apparel brand environment (especially brands with seasonal collections, showroom/wholesale distribution, and high sample turnover)
Familiarity with sample rooms, or production processes, even at a basic level
Experience with PLM systems, sample-tracking software, or other product data management systems
Understanding of seasonal product development cycles, sourcing, vendor/factory coordination, and wholesale/showroom logistics
Ability to handle overlapping seasons and product categories, managing timelines and sample flows for multiple seasons simultaneously
Company
Pivot Apparel
Pivot Apparel is a wholesale company that designs, sources, and manufactures a wide collection of clothes.
11-50 employees
H1B Sponsorship
Pivot Apparel has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (1)
Funding
Current Stage
Early StageLeadership Team
Ashesh Amin
CEO|Founder
Erik Lerner
Coordinator – Digital Initiatives + Founder of The Dripkit Clothing Brand
Company data provided by crunchbase