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Venable LLP · 2 days ago

Legal Personnel and Attorney Recruiting Assistant

Washington, DC

Full-time

Onsite

Entry Level

$60K/yr - $65K/yr

1+ years exp

Venable LLP is seeking a Legal Personnel and Attorney Recruiting Assistant to provide comprehensive administrative support to the firm’s legal personnel and recruiting functions. The ideal candidate will assist with various responsibilities including coordinating background checks, maintaining personnel records, and supporting attorney recruiting efforts.

AdviceLegalService Industry

Comp. & Benefits

Hiring Manager

Paige Price, PHR

Responsibilities

Coordinating the background check process for the firm’s incoming lawyers and legal professionals

Creating and distributing notifications for arrivals, departures, leaves of absence, compensation or schedule changes, and other changes of status for legal personnel

Maintaining and tracking required information in the personnel database, employee files, and other records to ensure accuracy and confidentiality of same; Compiling data and assisting in responding to external surveys and other firmwide data requests

Processing reimbursements and vendor invoices for payment; Coordinating benevolence gifts and memorial donations

Responding to attorney inquiries and directing them to appropriate firm resources

Assisting with administrative aspects of lateral associate, counsel, and partner hiring

Assisting with law student recruiting efforts, including outreach, on-campus interview programs, callback interviews, and the offer process

Assisting with the planning, coordination, and execution of the Summer Associate Program including social events and attorney lunches

Posting job openings on the firm website, LinkedIn, and other relevant job boards; Identifying and sourcing candidates for multiple openings

Maintaining accurate and up-to-date viRecruit files on each applicant; Processing resumes, correspondence, and feedback for all candidate stages

Soliciting and collecting mid- and end-of-summer evaluations and assisting in preparing review materials; Providing back-up support for work assignment tracking and evaluation processes

Processing check requests, reimbursement requests, and sponsorship forms for recruiting events and outreach activities

Qualification

Microsoft WordMicrosoft ExcelViRecruitMicrosoft OutlookZoomClient serviceDiscretionJudgmentEffective communicationAttention to detail

Required

A minimum of one year of relevant experience

Working knowledge of Microsoft Word, Outlook, Excel, and Zoom; Familiarity with viRecruit preferred but not required

Ability to communicate effectively both verbally and in writing, including the ability to compose, edit, and proofread routine business correspondence

Responsiveness and attention to detail; Able to work effectively under deadlines, and able to prioritize different work streams and competing tasks

Ability to provide excellent client service; acting as an ambassador to internal external clients, and interact with individuals at all levels of the organization

Ability to exercise discretion and independent judgment in the performance of routine responsibilities