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Philadelphia Housing Authority · 1 day ago

Maintenance Specialist

Philadelphia, PA

Full-time

Hybrid

Senior Level

$71K/yr - $89K/yr

5+ years exp

The Philadelphia Housing Authority is a municipal agency providing public housing services to over 76,000 residents in the city of Philadelphia. They are seeking a Maintenance Specialist to provide quality assurance oversight and technical consulting expertise to site management staff, ensuring maintenance operations comply with safety standards and regulatory requirements while optimizing building system performance.

GovernmentProperty DevelopmentProperty ManagementReal EstateRental Property

Responsibilities

Conducts detailed inspections of facilities, building systems (e.g. HVAC, electrical, plumbing, structural, mechanical, etc.), and grounds to assess condition, identify deficiencies, and ensure work meets organizational and regulatory standards

Evaluates the quality, consistency, and craftsmanship of completed maintenance work performed by staff and contractors

Ensures compliance with applicable building codes, OSHA, EPA, HUD/REAC requirements (if applicable), and organizational policies

Prepares detailed reports, quality ratings, and corrective action recommendations

Develops preventive maintenance programs and schedules; submits them for management review and approval; and supports approved implementation and effectiveness evaluation

Analyzes maintenance trends to propose proactive strategies that reduce downtime and extend asset life

Advises on best practices for optimizing building operations, energy efficiency, and system reliability

Recommends potential enhancements in PeopleSoft CRM utilization for tracking work orders, inspections, and asset management

Reviews technical drawings, blueprints, and specifications to ensure correct execution of work

Develops technical specifications for contracted maintenance services (e.g., elevator, HVAC, fire safety, etc.) in support of management and procurement processes

Evaluates contractor qualifications, reviews bids, and assists in selection processes, and advises site management staff accordingly

Monitors the performance of contractors and inspects completed work for compliance with specifications

Supports or capital improvement, renovation, and modernization projects

Prepares or reviews cost estimates and budget proposals for maintenance activities and capital projects

Tracks expenditures and recommends resource allocation strategies to maximize cost-effectiveness

Produces written reports summarizing facility conditions, maintenance needs, trends, and project status

Trains maintenance employees in new techniques, procedures, safety practices, and use of equipment

Serves as a technical mentor to site maintenance personnel; supports skill development and performance improvement

Promotes safe working practices and ensures adherence to established safety protocols

Performs related duties as assigned

Qualification

Building systems knowledgePreventive maintenance planningContractor managementTechnical documentation reviewPeopleSoft CRM utilizationFacility inspection practicesCompliance standards knowledgeAnalytical skillsTraining skillsCommunication skills

Required

High School Diploma and/or equivalent

A valid Commonwealth of Pennsylvania Class C Driver's License is required

Five (5) years of related progressive experience in building maintenance

Preferred

Associate Degree in a maintenance, engineering, or facilities related field or Technical Certificate is preferred

Eight (8) years of experience in the trades commonly used in building maintenance including three (3) years at the superintendent level directing a moderately sized building and grounds maintenance program

Proven experience in managing maintenance programs or capital projects

Certifications in areas such as HVAC, electrical, plumbing, building inspector, facility management, etc