EPITEC · 1 day ago
Executive Admin Assistant 3
Plano, TX
Contract
Onsite
Senior Level
5+ years expEPITEC is seeking an Executive Assistant to support VP-level leadership by providing high-level administrative, clerical, and personal support. This role involves managing complex schedules, coordinating travel, and ensuring effective communication and workflow within the executive team.
Information TechnologyStaffing Agency
Responsibilities
Manage comprehensive executive scheduling, including conflict resolution, prioritization, and meeting logistics
Plan, organize, and prioritize multiple assignments and projects with minimal direction
Serve as the primary point of contact for executive-level communications, screening and identifying items requiring urgent action
Maintain the executive’s detailed itinerary, schedule, and continuity of key business and industry relationships
Coordinate domestic and international travel arrangements, including accommodations, flights, transportation, and itineraries
Prepare executive-level reports, presentations, spreadsheets, and communications for internal and external audiences
Schedule and coordinate meetings, conference rooms, visitor accommodations, and all related logistics
Support VIP visitor management, including special arrangements and travel needs
Interpret and clarify incoming requests, ensuring accurate follow-through and documentation
Maintain inventory of office equipment and supplies; manage general affairs tasks such as department events and office operations
Manage expense reporting with accuracy, timeliness, and adherence to budget guidelines
Assist in planning and executing internal and external events, workshops, and leadership meetings
Maintain network access, applications, and resolve minor technology issues for the executive team
Uphold confidentiality with sensitive information, both business-related and personal
Foster strong relationships across the organization by maintaining executive visibility and appropriate follow-up (e.g., thank-you notes, policy-based gifts)
Assist with project and committee assignments as needed
Qualification
Required
Bachelor's degree and a minimum of 5 years of Executive Assistant experience supporting VP-level executives and staff
Demonstrated expertise in executive-level schedule management, communication, and prioritization
Strong proficiency in MS Office Suite (Word, Excel, PowerPoint), including creation of executive presentations, graphs, tables, and reports
Exceptional verbal and written communication skills with the ability to interact professionally with internal staff, external partners, agencies, and senior leadership
Ability to read, prepare, and interpret executive-level documents, presentations, and contracts
Proven ability to manage highly confidential and sensitive materials
Bilingual capability required: Proficiency in speaking, reading, and writing Korean
Strong attention to detail, professionalism, and a proactive approach to problem-solving
Preferred
Executive schedule management
Executive-level communication (bilingual)
Travel & expense management
Company
EPITEC
Epitec is a premier technology services and professional staffing company.
1001-5000 employees
H1B Sponsorship
EPITEC has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (189)
2024 (148)
2023 (154)
2022 (266)
2021 (203)
2020 (172)
Funding
Current Stage
Late StageLeadership Team
Mark Ruma
Chief Operating Officer (COO)
Company data provided by crunchbase