This job has closed.

ENTRUST Solutions Group · 1 day ago

Project Assistant - Part Time

United States

Part-time

Remote

New Grad, Entry Level

ENTRUST Solutions Group is a community of over 3,000 professionals providing engineering, consulting, and automation services to various industries. The Project Assistant will support the Electric Programs group by coordinating email communications, maintaining SharePoint resources, and ensuring data accuracy.

ConsultingIndustrial AutomationIndustrial Engineering

H1B Sponsor Likely

Responsibilities

Inbox coordination: triage and route a high volume of incoming emails; apply rules/categories; draft/schedule replies; escalate items to program leaders; track follow‑ups until closure

SharePoint maintenance: create/update lists and libraries; edit columns and views; manage metadata; keep trackers current; support basic permission management and page updates

Data quality: perform routine data entry and verification across trackers/dashboards; reconcile discrepancies; maintain audit trails and change logs

Tracking & reporting: update status boards; compile daily/weekly summaries; surface risks, blockers, or aging items to stakeholders

Documentation: maintain SOPs, FAQs, and quick‑reference guides; improve templates used in email and SharePoint

Cross‑team support: coordinate with engineering/design, PMO, and client‑facing teams to ensure timely information flow and task follow‑through

Qualification

Microsoft 365SharePointData entryEmail managementExcelWritten communicationProactiveAttention to detailOrganizational skills

Required

Demonstrated experience managing high‑volume email workflows (Outlook): inbox rules, categories/flags, templates, follow‑up tracking

Practical experience maintaining SharePoint lists/libraries (views, metadata, filters) and keeping shared trackers accurate

High attention to detail with proven data entry and data verification skills

Strong written communication; concise, professional drafting and summarization

Comfortable working independently in short, focused windows; reliably meets response SLAs

Proficiency with Microsoft 365 (Outlook, SharePoint, Excel, Teams)

Preferred

Experience in electric utility programs/projects or engineering/design environments

SharePoint site/page editing; familiarity with permissions and content organization

Excel skills (lookups, filters, conditional formatting) for data checks

Exposure to Power Automate for simple flows (e.g., email → SharePoint list item)

Familiarity with status dashboards and escalation workflows

Benefits

Generous paid time off and benefits

401(k) retirement program with a company match

Career development programs

Tuition reimbursement

Flexible work schedule

Company sponsored medical, dental, vision, and 401(k) plan with company match

Tuition reimbursement

Voluntary life

Disability

Critical illness

Accident and hospitalization plans

HSA or FSA medical accounts and FSA dependent care and transportation/parking accounts

Company

ENTRUST Solutions Group

Glassdoor3.7

ENTRUST Solutions Group offers power engineering, consulting, and automation services to the pipeline, gas, and utility industries.

Founded in 2002

Warrenville, Illinois, USA

1001-5000 employees

https://entrustsol.com

H1B Sponsorship

ENTRUST Solutions Group has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (5)

2024 (10)

2023 (2)