Burnett Specialists Staffing | Recruiting · 2 weeks ago
Executive Legal Secretary – Transactional and Litigation
Austin, TX
Full-time
Onsite
Mid Level
3+ years expBurnett Specialists Staffing | Recruiting is a prestigious mid-size firm seeking an Executive Legal Secretary to support several Transactional and Litigation Attorneys. The role involves preparing legal documents, managing case information, and coordinating various administrative tasks to ensure smooth operations within the legal team.
EmploymentRecruitingStaffing Agency
Responsibilities
Prepares draft documents such as briefs, complaints, motions, subpoenas, and summonses, using firm templates and information from attorneys
Coordinates multi-documents for filing, formatting as appropriate for each court (consistent with litigation filing requirements). E-files in both State and Federal courts, as needed
Enters and maintains all case information in Court Alert (dates, reminders, etc.)
Prepares notebooks, binders, exhibits, and other documentation as needed
Opens new client/matter files and runs conflict checks in coordination with the New Business Intake team
Organizes and maintains all documents in the document management system. Maintains documents in an efficient and effective manner
Coordinates document management with either Litigation Support Managers or by saving to the appropriate file management location
Proofreads documents for grammar, punctuation, syntax and formatting consistency
Manages calendar and assists timekeepers in meeting deadlines. Apprises timekeeper(s) of responsibilities in advance of commitment, as needed
Coordinates conferences and meetings, including conference room scheduling, video conferencing scheduling, coordinating meals, and preparing materials, as necessary
Handles billing process under the guidance of the attorney, including time entry and billing memos. Ensures timekeepers time entry is closed in a timely manner
Receives clients and visitors. Maintains excellent customer service with clients. Observes confidentiality of attorney/client relationship. Prepares materials for client meetings, updates client contact lists, interfaces with client questions
Handles check requests, travel expenses and travel arrangements, including airline, car and hotel reservations
Processes new attorneys’ admissions to jurisdictions needed for them to be able to file with the court
Prepares materials for publication or speaking engagements
Qualification
Required
3-5 five years Transactional and Litigation experience required
Proficient in Microsoft Office Suite (Outlook, Word, Excel), document management systems (NetDocs), billing software (Carpe Diem) and expense software (Chrome River)
Preferred
Bachelor's degree preferred
Mid-to-large size firm preferred
Company
Burnett Specialists Staffing | Recruiting
We are Texas’ largest employee-owned staffing & placement agency set apart by our award-winning and innovative services, outstanding staff tenure, multiple skill specializations, and diversity vendor status.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Sue Burnett
President and Founder
Recent News
Talk Business & Politics
2025-10-23
Seattle TechFlash
2025-08-19
Company data provided by crunchbase