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Terracon · 1 day ago

Local Office Administrator

Jackson, MS

Full-time

Onsite

Entry Level

1+ years exp

Terracon is a 100 percent employee-owned multidiscipline consulting firm focused on solving engineering and technical challenges. The Local Office Administrator is responsible for overseeing daily office operations, supporting fleet management activities, and providing marketing support as needed.

Civil Engineering

H1B Sponsor Likely

Responsibilities

Ensure the office operates efficiently and effectively by performing various office administration tasks such as but not limited to, ordering office supplies, coordinating and scheduling office equipment maintenance, greeting visitors, vendors, performing office tours, coordinating workstation set up and team introductions, and onboarding office new hires

Foster employee engagement by coordinating local office events, trainings, welcoming & onboarding new employees, consistently sharing updates on activities such as wellness initiatives, local recognition programs, and reminders for annual activities such as benefits enrollment and annual engagement surveys

Resolve general office related questions including matters such as timesheets

Support the office with computer replacements, asset inventory, and recycling old computers

Support office local, state, and federal employment law compliance through activities such as maintaining correct employment law posters

Assist project managers with the coordination and support of projects including tracking & routing documentation, project status, and drafting reports

Provide administrative support to draft and update marketing materials including formatting presentations & proposals

Participate in the annual budget request process for regional fleet ordering

Support local office fleet management through various administrative tasks such as, reviewing and approving monthly vehicle rentals, requesting insurance cards, processing purchase orders (PO’s) and invoices, Department of Transportation (DOT) compliance with regulations, tracking, maintaining, and help auditing vehicle movement (rentals, transfers, leases) and monthly vehicle inspection documents for exceptions

Serve as the point of contact for fleet management vehicle registration, education on new vehicle processes, maintenance scheduling, vehicle accessory upgrades (strobe lights, backup alarms, toolboxes, etc.)

Assist in the review of local office performance on key cost factors including asset utilization, fuel card issuance, and preventative maintenance compliance

Support the administration of the vehicle/equipment telematics program

Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management

Be responsible for maintaining quality standards on all projects

Perform other duties as assigned

Qualification

Administrative experienceFleet managementProject coordinationCommunication skillsTeam collaboration

Required

High school diploma or equivalent

Minimum 1 year administrative experience required

Valid driver's license with acceptable violation history

Benefits

Medical

Dental

Vision

Life insurance

401(k) plan

Paid time off

Holidays

Education reimbursement

Various bonus programs

Company

Terracon

Glassdoor3.9

Terracon is a 100 percent employee-owned consulting engineering firm providing quality services to clients.

Founded in 1995

Olathe, Kansas, USA

5001-10000 employees

https://www.terracon.com/about/foundation/

H1B Sponsorship

Terracon has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (39)

2024 (32)

2023 (36)

2022 (24)

2021 (23)

2020 (16)