Tuskegee University · 1 day ago
Executive Assistant / Office Manager
Tuskegee, AL
Full-time
Onsite
Senior Level, Lead/Staff
15+ years expTuskegee University is seeking an Executive Assistant / Office Manager to enhance the efficiency of office operations. The role involves providing comprehensive support services, managing travel arrangements, and ensuring effective communication within the department.
EducationHigher EducationUniversities
Responsibilities
Provide comprehensive support services to the department that ensure professional, responsive and effective experience with the University as a whole
Take notes and distribute meeting minutes, agendas and meeting packages (as necessary). Able to support the department during meetings with brief reminders of key topics/ points
Provide complex travel arrangements. Becomes familiar with the specific, detailed needs of the supervisor and travel partners; creates consistent travel itinerary portfolios for reference and be available during travel times to quickly address any last-minute changes or cancellations
Ability to travel with the supervisor for various business-related functions
Maintain up-to-date mailing and e-mail addresses and telephone contacts for individuals and groups with whom the supervisor maintains frequent contact
Oversee logs for appropriate signatures, and keeps account of all Contracts submitted to the supervisor for signature
Maintain and manage the physical and electronic office filing systems for the supervisor
Coordinate logistics and prepare meeting materials as necessary for the department
Write error-free emails and other communications for various events and announcements
Maintain confidentiality and use a high degree of discretion
Work in a professional and focused manner to schedule internal and external meetings
Oversee all daily office functions, including opening and closing
Oversee PAF forms, inventory, blanket orders, purchase requisitions, local orders, check requests, work records and other required budgetary forms for signature
Administer correspondence, manage incoming calls, and prioritize phone messages, email and mail. Handle all calls and visitors with sophistication and an elevated level of professionalism
Provide exceptional customer service to students, staff, faculty and other constituents
Maintain punctual, regular and predictable attendance
Work collaboratively in a team environment with a spirit of cooperation and as a relationship builder
Display stellar communication skills, including presentation, persuasion, and negotiation skills required in working with internal and external constituents/stakeholders (including the ability to remain calm and courteous under pressure)
Display engaging interpersonal skills, including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude
Respectfully take direction from the supervisor
Supervise office personnel and work study students
Work with students, staff, faculty and external constituents in a collaborative and supportive manner
Perform all other duties as assigned
Qualification
Required
Bachelor's Degree, plus fifteen years of experience in an office setting
Experience working with C-suite executives
Ability to operate standard office equipment
Ability to walk short distances
Ability to lift and carry parcels, packages and other items
Ability to view a computer terminal
Working knowledge of office procedures
Effective communication (oral and written) skills
Demonstrated proficiency in computer skills (PC and Mac) and all MSOffice products including (Word, Excel, PowerPoint, etc.)
Must be able to operate various office equipment, spreadsheets and databases
Provide excellent customer service in a courteous manner
Ability to maintain a high level of confidentiality
Ability to prioritize, work independently, and meet deadlines
Ability to provide information and assistance to callers and/or visitors regarding University policies and procedures
Must be a team player
Preferred
Experience in working in higher education
Company
Tuskegee University
Tuskegee University is a school in Tuskegee Institute.
501-1000 employees
H1B Sponsorship
Tuskegee University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (16)
2024 (6)
2023 (5)
2022 (10)
2021 (5)
2020 (6)
Funding
Current Stage
Late StageTotal Funding
$3.59MKey Investors
National Telecommunications and Information AdministrationNational Institutes of Health
2023-02-27Grant· $3.57M
2022-06-21Grant· $0.03M
2021-11-08Grant
Leadership Team
Charles N Smith
Chief Operating Officer
Rolundus Rice
Chief Operating Officer/Vice President for Student Affairs
Recent News
2025-12-06
Company data provided by crunchbase