Softpath System, LLC · 1 day ago
Admin/Clerical - Administrative Assistant 3
Sunnyvale, CA
Contract
Onsite
Senior Level, Lead/Staff
8+ years expSoftpath System is a company committed to diversity in the workforce, and they are seeking an Administrative Assistant 3 to provide comprehensive support to the VP and the Program Management Office. The role involves managing the VP’s calendar, coordinating travel arrangements, and leading the administrative team while handling confidential business matters.
Information Technology
No H1B
U.S. Citizen Only
Responsibilities
Provide comprehensive administrative support to the VP and the Program Management Office, including support for associated programs
Manage the VP’s calendar by prioritizing and scheduling meetings, handling quick-turn requests, monitoring upcoming needs, and resolving conflicts
Coordinate domestic and international business travel arrangements, manage documentation requirements, and process expense reports in a timely manner
Follow up on actions on behalf of the VP and execute additional tasks as directed
Handle confidential business matters while maintaining an effective and organized administrative system
Coordinate meetings and events—including internal staff meetings and engagements with customers and VIPs—by arranging venue logistics, conference room reservations, setup, catering, and tracking action items
Manage visitor protocols by arranging badging and greeting visitors, including customers and contractors
Address information requests and communications by answering telephones, screening calls, and forwarding messages
Utilize Microsoft Office to prepare correspondence, generate high-quality reports, presentations, and other documents
Lead and develop the administrative team, fostering a culture of collaboration and high performance
Qualification
Required
High School Diploma or equivalent and 8+ years as an Executive Assistant or in a similar administrative support role
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and advanced proficiency in Outlook calendar and Microsoft teams
Strong organizational and multitasking skills
Strong attention to detail and a proactive approach to problem-solving
Excellent written and verbal communication skills
Manage confidential information with discretion
Prior experience organizing logistics for meetings, conferences, and company events
US Citizenship required
Preferred
Associate's/Bachelor's degree (a background in business administration is a plus)
Demonstrated expertise with enterprise intranet solutions (e.g., SharePoint or equivalent) and familiarity with additional systems such as SAP, Concur, ITRIP, Facilities Requests, and IBUY
Advanced proficiency in compiling, analyzing, and generating reports and presentations beyond standard Microsoft Office capabilities
Proven ability to work autonomously in ambiguous, fast-paced environments, prioritizing multiple tasks and adapting to changing needs
Exceptional written and verbal communication skills, including meticulous proofreading and document review
Prior experience in a leadership capacity within an administrative or support function, contributing to operational improvements or team development
Company
Softpath System, LLC
Softpath System LLC is a global award-winning technology consulting and talent management company catering to commercial and government clients.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Ravi Chander
CEO
Company data provided by crunchbase