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NEOGOV · 1 day ago

Purchasing Specialist II

GA 30038, GA

Full-time

Onsite

Mid, Senior Level

$56K/yr - $64K/yr

5+ years exp

NEOGOV is a company focused on public sector solutions, and they are seeking a Purchasing Specialist II to assist the Procurement Official in daily procurement tasks. The role involves ensuring compliance with purchasing policies and managing procurement activities across various departments.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Purchase supplies, materials, equipment and services in accordance with City Purchasing Policies, and guidelines

Consult and advise departments on purchasing needs to include equipment, supplies, and services within the purchasing guidelines

Perform product and vendor research through various perspective sources, to forecast industry trends, economic trends

Ensure compliance with legislation, internal guidelines, regulatory requirements, and funding source (grant) requirements

Reviews, corrects and researches department’s specifications, scopes of services, statements of work to ensure competitive and non-restrictive requirements

Manages, prepares, and analyzes competitive sealed bids through Invitations to Bid (ITB’s), competitive proposals through Request for Proposals (RFPs), Requests for Qualifications (RFQs), and Requests for Quotations (RFQs), Requests for Information (RFI), Sole Source, etc

Prepare and post solicitations for advertising. Prepare notices and posts on the Georgia Registry

Evaluate vendor responses for responsiveness, responsibility, and compliance with solicitation requirements

Conduct pre-bid/proposal meetings/conferences and bid openings

Performs solicitation award process, prepares requisitions for the issuance of purchase orders and/or draft and route contracts for execution award as required

Prepare memoranda and forms for solicitations, make recommendations for award/rejection of solicitations, or responses to vendor issues

Prepare and maintain accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence, and related follow-up

Perform contract management, coordinate and maintain City contracts, services, and leases

Reviews and analyze existing contracts prior to expiration to assist with determining whether the contract should be renewed or re-solicited and prepares recommendations for renewal and process contract renewals

Enter requisitions as needed

Review and approve requisitions submitted by departments to ensure completeness and compliance with City policies

Assist with Purchasing Card transactions and reconciliation reviews

Responds to requests for information

Review and process new vendor registrations

Assist in the maintenance of existing vendor registrations (updating of vendor information and forms, as needed)

Assist with the maintenance of City fixed asset inventory, assign City identification tags to items as appropriate, assist with tracking and monitoring the movement of fixed assets; participate in the disposal of surplus and/or obsolete items

Reviews, analyzes and resolves purchasing and procurement issues. Determines the appropriate terms, conditions, pricing structure, specifications, and forms for assigned procurements

Assist with responding to open records request

Assist in training City staff in all facets of purchasing and purchasing card policies, procedures and processes/systems

Conduct and participate in presentations and outreach events

Attend professional trade shows, conferences, and workshops

Perform related work as assigned

Qualification

Government procurementContract administrationCloud-based ERP systemMicrosoft Office SuiteCPCM certificationPurchasing policiesOral communicationWritten communicationOrganizational skillsProblem solving

Required

Associate's degree in business administration, procurement, or related field with five (5) years' experience in purchasing and/or contract administration

Familiarity with public procurement terms, process, requirements, and laws

Intermediate knowledge of a cloud-based ERP system in addition to Microsoft Office Suite applications

Knowledge of administrative and office management procedures and methods

Organizational and project management skills

Knowledge of departmental structure and operations

Display effective oral and written communications skills, exercise diplomacy

Ability to build effective relationships within the department, the organization and with outside contacts

Ability to compile, organize, prepare, and maintain an assortment of records, reports, and information

Intermediate use of computer hardware and office equipment

Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes

Prioritizes and plans work activities and use time efficiently

Demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance

Interacts and communicates clearly with coworkers, citizens and vendors in a courteous, friendly matter

Manages difficult situations, responds promptly to needs, solicits consultant feedback to improve service, responds to requests for service and assistance and meets commitments

Exhibits tact, consideration, and patience in difficult situations

Approaches sudden, unexpected challenges effectively with confidence

Punctual, follows instructions, responds to management direction and solicits feedback to improve performance

Problem Solving - Identifies and resolves problems time efficiently; Gathers and analyzes information; Develops solutions; Uses reason

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Organizes or schedules other tasks; Develops realistic action plans

Oral Communication - Speaks clearly and persuasively; Listens and gets clarification when necessary; Responds well to questions; Demonstrates presentation skills; Participates in meetings

Written Communication - Writes clearly and concisely; Edits work; Presents numerical data effectively; Able to read and interpret written information

Knowledge of current and legally binding contractual language and terminology

Preferred

A bachelor's degree in business administration, or a related area, plus three (3) years' experience in government procurement

Certification by Georgia Department of Administrative Services or equivalent (e.g. Georgia Certified Purchasing Associate or Certified Public Purchasing Buyer) is preferred

Certified Professional Contracts Manager (CPCM) is preferred