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NYC Department of Health and Mental Hygiene · 1 day ago

Contract Manager, Center for Population Health Data Science Administration

Queens, NY

Full-time, Contract

Hybrid

Mid, Senior Level

4+ years exp

NYC Department of Health and Mental Hygiene is dedicated to protecting and improving the health of New Yorkers. They are seeking a Contract Manager to provide administrative support for the division's purchasing and contracts, overseeing complex procurements and ensuring compliance with procurement rules and policies.

Health Care

Responsibilities

Lead and execute complex end-to-end procurements for goods, services, software, and data including micro-purchases, small purchases, competitive sealed bids, RFPs, negotiated acquisitions, sole source procurements, and formal contracts exceeding $100K. This includes developing procurement strategies, conducting market analysis, and ensuring full compliance with PPB rules and DOHMH policy

Develop, draft, and independently manage solicitation documents such as RFPs, RFQs, scopes of work, evaluation criteria, MOUs, renewals, budget modifications, contract amendments, and extensions. Ensure all documents reflect accurate technical requirements and align with CPHD's operational and strategic needs

Serve as the division's primary procurement and contracting authority, advising leadership, program teams, and technical staff on procurement pathways, contracting structures, risk considerations, and compliance requirements

Oversee full contract lifecycle management including initiation, submission, routing, tracking, follow-up, fiscal monitoring, renewals, and closure. Ensure all contracting actions are timely, compliant, and properly documented

Oversee and monitor all contract budgets, ensuring alignment with fiscal plans, identifying risks early, preparing projections, and partnering with Budget and Finance to maintain fiscal integrity

Enter, process, and manage all actions in PASSPort, including responsibility determinations, oversight submissions, renewals, amendments, and vendor documentation, ensuring accuracy and compliance with all agency and City requirements

Conduct rigorous oversight of vendor performance, ensuring deliverables meet contractual expectations, reviewing invoices, and coordinating corrective actions when necessary. Maintain complete, audit-ready records for all contracts

Coordinate closely with ACCO, General Counsel, Finance, Information Technology, and other DOHMH bureaus to resolve procurement issues, expedite contract approvals, and ensure smooth processing of all contract actions

Provide expert guidance to program staff on drafting scopes of work, building contract budgets, defining deliverables, and preparing procurement documentation that meets agency and citywide standards

Develop and maintain procurement tracking tools and dashboards that offer transparent, real-time visibility to senior leadership and support continuous workflow improvements

Ensure full compliance with City and agency procurement rules, local/state/federal regulations, internal controls, audit requirements, and documentation standards

Identify and implement process improvements to streamline procurement workflows, strengthen internal controls, reduce processing delays, and increase the administrative efficiency of the division

Qualification

Contract managementProcurement strategiesBudget managementRFP developmentVendor managementAnalytical skillsProcess improvementOrganizational skillsCommunication skillsInterpersonal skills

Required

A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration

A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in '1' above

A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in '1' above

Preferred

Experience using Agency's ConTrak System and PASSPort is strongly preferred

Direct experience with the NYC contracting and procurement process, including PPB rules

Demonstrated knowledge of City procurement requirements, contract development, and vendor responsibility procedures

Ability to prepare clear, accurate scopes of work, procurement documents, and contract budgets

Strong analytical skills with the ability to interpret fiscal data and contracting workflows

Excellent organizational skills and ability to manage multiple complex tasks with competing deadlines

Ability to identify process inefficiencies and recommend operational improvements

Excellent verbal and written communication skills

Strong interpersonal skills with the ability to work effectively with individuals from a variety of agencies, organizations, and backgrounds

Ability to collaborate with staff at all levels, including program leads, senior leadership, and external partners

Benefits

A premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.

Additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.

A public sector defined benefit pension plan with steady monthly payments in retirement.

A tax-deferred savings program

A robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.

Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.