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Collabera · 1 day ago

Contract Documentation Specialist-Entry Level

North Chicago, IL

Contract

Onsite

Entry Level

$18/hr - $22/hr

1+ years exp

Collabera is seeking a Contract Documentation Specialist III to support clinical and business operations. This role focuses on managing contract documentation, payment data, and compliance records, ensuring accurate processing and reporting while collaborating with cross-functional teams.

ConsultingInformation ServicesInformation Technology

H1B Sponsor Likely

Hiring Manager

Gagandeep Singh

Responsibilities

Maintain and manage essential contract documents and data within designated databases to ensure compliance with internal policies and procedures

Perform audit and financial reconciliation of clinical study vendor contracts using multiple financial and tracking systems

Process executed contracts and enter accurate contract and payment information into departmental systems

Coordinate with clinical teams and functional partners to support payment activities and resolve discrepancies

Track invoices, maintain historical payment records, and support accurate financial reporting

Interpret clinical contracts and payment terms to ensure correct and timely processing

Investigate and resolve payment issues or disputes with minimal oversight

Prepare accurate reports and communicate status updates and recommendations to management

Provide guidance and respond to technical and non-technical questions related to the contracting and payment process

Qualification

Excel proficiencyDatabase managementContracting knowledgeFinancial reconciliationAnalytical skillsProblem-solving skillsCommunication skillsCritical thinkingIndependent work

Required

High School diploma or equivalent with a minimum of five years of relevant experience

Associate degree with a minimum of two years of relevant experience

Bachelor's degree with a minimum of one year of relevant experience

Strong proficiency in Excel and experience working with complex databases

Knowledge of standard business procedures related to contracting, finance, and budgeting

Strong analytical, critical thinking, and problem-solving skills

Ability to work independently and manage multiple priorities effectively

Excellent written and verbal communication skills

Preferred

Experience supporting clinical research or clinical study operations

Familiarity with financial reconciliation, accounts payable, or vendor management processes

Understanding of clinical study workflows and translating protocols into payment terms

Benefits

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Life insurance

Long-term disability insurance

Short-term disability insurance

Paid parking/public transportation

Paid time off

Paid sick and safe time

Hours of paid vacation time

Weeks of paid parental leave

Paid holidays annually – as applicable

Company

Collabera

Glassdoor3.9

Collabera is an end-to-end information technology services and solutions provider helping clients align their business and IT strategies.

Founded in 1991

Morristown, New Jersey, USA

10001+ employees

http://www.collabera.com

H1B Sponsorship

Collabera has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (141)

2024 (93)

2023 (120)

2022 (186)

2021 (180)

2020 (146)