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ParsonsKellogg · 1 day ago

Document Controls Manager

US - VA, Norfolk

Full-time

Onsite

Senior Level

5+ years exp

ParsonsKellogg is seeking a Document Controls Manager to support their Federal client. In this role, you will manage documentation processes, ensuring all project-related documents are organized and accessible for the client's construction program.

AdvertisingMarketing

Growth Opportunities

No H1B

U.S. Citizen Only

Responsibilities

Act as the Company representative with the client during the program execution

Manage documentation processes, ensuring all project-related documents are properly organized, tracked, and accessible to execute the client’s expanding construction program including:

Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports as required

Maintain all record as-built drawings, design drawings, standard drawings, and contract close out documents in accordance with the policies and procedures set forth

Maintain an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedite review, signature approval, and release of supplier and internally produced documents

Scans documents for electronic storage

Maintain a hard copy reference library of all documentation which ensures quick and easy retrieval of information

Perform quality control checks to ensure that digital files are complete, legible, named consistently with the file naming convention, and archived consistently with the file directory structure convention

Qualification

Document controls experienceDocument management softwareBachelor’s DegreeMicrosoft WordMicrosoft ExcelMicrosoft PowerPointOrganizational skillsCommunication skillsTeamworkLeadership ability

Required

5+ years document controls experience managing and disseminating information on large scale, high-value construction and design-build contracts in support of multi-$M Federal client construction programs

Bachelor's Degree in Business Administration, Information Management or a related field

Experience utilizing document management software programs for controlling and updating the status of Contract Documents such as Sharerpoint, Procore or Primavera Contract Management

Proficiency in Microsoft Word, PowerPoint and Excel

Ability to independently perform day-to-day document controls activities

US Citizenship required