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M&T Bank · 1 day ago

Executive Assistant

Boston, MA

Full-time

Onsite

Mid Level

$23.84/hr - $39.74/hr

4+ years exp

M&T Bank is seeking a highly organized and proactive Executive Assistant to provide exceptional support to two Executive Vice Presidents. This role involves managing calendars, coordinating travel, and supporting various projects to ensure the executives can focus on strategic initiatives.

Financial Services

H1B Sponsor Likely

Responsibilities

Act as a gatekeeper for executive calendars and inboxes. Prioritize meetings, flag urgent emails, and ensure smooth scheduling

Arrange domestic travel and handle expense reporting with accuracy and timeliness

Coordinate town halls, volunteer events, and special projects—including logistics, communications, and vendor coordination. Occasionally assist with local marketing events, such as providing on-site support for client gatherings (e.g., holiday parties) to ensure smooth execution

Prepare presentations, meeting agendas, and correspondence. Occasionally respond or send communications on behalf of executives

Help executives stay connected with their teams by tracking birthdays, work anniversaries, and other milestones

Manage access requests, time-off tracking, and other administrative processes

Partner closely with executives to review upcoming priorities, meetings, and deliverables

Qualification

Calendar ManagementTravel CoordinationExpense ReportingMicrosoft Office SuiteProject CoordinationProactive Problem SolverDetail-OrientedRelationship BuildingOrganizational SkillsGrowth Mindset

Required

Associate's degree, or equivalent work experience

4+ years of progressive administrative support experience, preferably supporting executives

Proven success supporting senior leaders in a corporate setting

Anticipates needs, identifies solutions, and takes initiative without waiting for direction

Skilled in managing complex calendars, email prioritization, and multiple projects simultaneously

Strong attention to detail for expense reporting, travel arrangements, and event planning

Comfortable with the Microsoft Office Suite and other productivity tools

Professional, approachable, and committed to helping executives lead effectively

Eager to learn and grow within the organization

This is an onsite position requiring five days in office per week

Eligible candidates must live within commuting distance to 115 Federal Street, Boston, MA 02110

Monday-Friday, 8:30am-5:00pm (flexible)

Company

M&T Bank

Glassdoor3.6

Great companies have an enduring sense of purpose.

Founded in 1856

Buffalo, New York, US

10001+ employees

http://www.mtb.com

H1B Sponsorship

M&T Bank has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (116)

2024 (113)

2023 (84)

2022 (103)

2021 (42)