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Kelly Science, Engineering, Technology & Telecom · 1 day ago

Finance Administration Coordinator

Irvine, CA

Full-time

Onsite

New Grad, Entry Level

Kelly Science, Engineering, Technology & Telecom is seeking a Clinical Finance Coordinator to provide financial support in accordance with Good Clinical Practice and federal regulations. The role involves assisting with financial tasks, payment reconciliation, and collaboration with Clinical Research and Finance teams.

Staffing & Recruiting

Hiring Manager

Kellie Pharr

Responsibilities

Assisting in Clinical Study financial and administrative tasks while working closely with Clinical Research study team to provide finance and administrative support on regular basis

Assisting in the creation, tracking and management of Purchase Orders

Review, reconcile, and track study investigator payments in collaboration with clinical study teams

Perform final payment reconciliation before site closure

Work closely with business finance partners to ensure consistent and accurate mapping of all POs

Review open PO lists and work with clinical research team to ensure appropriate PO closure

Support quarterly financial accrual process with finance and study teams

Complete required financial checks for investigators and facilitate any required documentation

Support vendor management activities including:

Liase with procurement and Legal for appropriate contract generation

Creating and maintaining supplier accounts in financial system

Facilitating requests for Approved Supplier List generation/modification and any required due diligence requirements

Liaise with legal and HCC in the preparation of required consulting and confidentiality agreements

May support other clinical trial management activities with the oversight of Clinical Research Specialists/Leaders. Interfaces – Primary/Other:

Primary interfaces: Provider/Agency Functional Manager, Johnson & Johnson Point of Contact, and Clinical Research team members

Other Interfaces: Internal J&J partners which may include Finance, Legal, Procurement, Biostatistics and Data management, etc

Qualification

Finance experienceClinical Studies experienceFinancial terminology knowledgeMS Office proficiencyProblem-solvingCommunication skillsTime management

Required

Real-world finance experience required including finance experience working with payments and budgets, Purchase Orders, and other administrative tasks

Ability to identify and resolve complex problems, both independently and collaboratively, in fast-paced, data-driven environments

Under supervision, carries out general instructions in accordance with standard practice and guidelines with detailed oriented mindset. Requires some initiative and judgment as actions are checked periodically

Effective and efficient communication skills, to individuals of varying levels, background, and expertise level via written, verbal, and listening skills

Ability to successfully manage multiple competing priorities and adapt quickly to changing priorities

Advanced proficiency with MS Office, especially Excel and Outlook