WES HEALTH SYSTEM · 22 hours ago
COO Executive Assistant
Philadelphia, PA
Full-time
Onsite
Entry, Mid Level
2+ years expWES Health System is seeking a COO Executive Assistant to support the Chief Operating Officer with administrative tasks. The role involves coordinating administrative services, managing office supplies, preparing reports, and maintaining schedules, while ensuring confidentiality and effective communication within the organization.
Health CareMedicalNon Profit
Responsibilities
Assist the COO with the daily operations
Directs and coordinates administrative services, which may include clerical and support services such as printing, messenger services, telecommunications and purchasing
Prepare & submit agency bills for payment
Oversees and performs clerical and administrative support tasks, prepare monthly schedules for facilities staff
Prepare & submit department monthly reports
Order and maintain necessary agency office supplies
Prepares and updates weekly and monthly calendar for the COO or designee
Maintains files, including filing and retrieval of hard copy and computer files
Prepares and disseminates agenda information to appropriate members prior to scheduled meetings
Maintains confidentiality and file safety
Participates in-service training, attends unit, staff and other meetings as required, and takes minutes at meetings
Answer agency main phone lines when needed
Performs other duties and special projects as assigned
Qualification
Required
Bachelor's degree with 2 to 3 years of office management experience
High school diploma with 4 to 5 years of administrative or office management experience
Proficient in computer skills such as Microsoft office software applications
Excellent organizational, management and communication skills
Ability to use specialized equipment including computers and associated software
Demonstrates ability to work in a team environment
Demonstrates ability/ willingness to learn new skills that will contribute to maintaining departmental and agency standards of excellence
Ability to delegate responsibility to clerical or support staff
Benefits
Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Family Leave (Maternity, Paternity)
Short Term & Long Term Disability
Company
WES HEALTH SYSTEM
WES Health System provides behavioral and physical health services in Pennsylvania, Illinois, and New Jersey.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Crystal W.
Executive Assistant To Chief Financial Officer
Elizabeth Seeley, LCSW
Chief Clinical Officer
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