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Collabera · 1 day ago

Documentation Specialist

Lake County, IL

Contract

Hybrid

Mid Level

$18/hr - $20/hr

Collabera is seeking a Documentation Specialist to support clinical contracting and payment operations. This role focuses on maintaining accurate contract records and ensuring compliance with corporate policies while coordinating with clinical and functional teams.

ConsultingInformation ServicesInformation Technology

H1B Sponsor Likely

Hiring Manager

Nitya Galiara

Responsibilities

Maintain essential contract documents and data within contract databases in compliance with corporate purchasing, finance, and compliance policies

Perform contract entry for executed clinical contracts and ensure data accuracy throughout the contract lifecycle

Audit and reconcile clinical trial vendor contracts using financial systems to summarize and consolidate payment history

Coordinate clinical trial payments and ensure invoices are processed accurately within defined timelines

Interface with clinical teams and cross-functional partners regarding payment activities and issue resolution

Identify payment discrepancies and propose corrective actions to prevent future issues

Interpret clinical contracts and payment terms to support accurate invoicing and reporting

Produce timely, accurate payments and management reports

Investigate and resolve contract, invoice, and payment issues with minimal oversight

Communicate status updates, risks, and recommendations to management

Qualification

ExcelContractingFinancial reconciliationAnalytical skillsDatabase managementClinical researchCommunication skillsProblem-solving skillsCritical thinking

Required

High school diploma or equivalent with significant relevant experience, or an associate or bachelor's degree with relevant experience in contracting, finance, or related fields

Strong proficiency in Excel and experience working with complex databases

Knowledge of standard business procedures including contracting, finance, and budgeting

Strong analytical, critical thinking, and problem-solving skills

Ability to manage multiple priorities independently in a fast-paced, changing environment

Effective written and verbal communication skills for internal and external stakeholder interaction

Preferred

Experience supporting clinical research or clinical trial operations

Exposure to accounts payable, outsourcing, or vendor management functions

Familiarity with clinical study processes and translating protocols into contractual payment terms

Experience using enterprise financial or clinical data systems

Benefits

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Life insurance

Long-term disability insurance

Short-term disability insurance

Paid parking/public transportation

Paid time off

Paid sick and safe time

Hours of paid vacation time

Weeks of paid parental leave

Paid holidays annually - as applicable

Company

Collabera

Glassdoor3.9

Collabera is an end-to-end information technology services and solutions provider helping clients align their business and IT strategies.

Founded in 1991

Morristown, New Jersey, USA

10001+ employees

http://www.collabera.com

H1B Sponsorship

Collabera has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (141)

2024 (93)

2023 (120)

2022 (186)

2021 (180)

2020 (146)