Bell Socialization Services · 1 day ago
Fiscal Assistant
York, PA
Full-time
Onsite
New Grad, Entry Level
$18/hr - $18/hrBell Socialization Services is seeking a Fiscal Assistant to manage residential consumer accounts and support financial operations within the agency. The role includes responsibilities such as reconciling accounts, processing cash receipts, and providing clerical assistance to the Philanthropy Officer.
Homeless ShelterNon ProfitSocial Impact
Responsibilities
Manage the ID consumer accounts – ensuring proper documentation is received for all checks written in accordance with agency policy
Reconcile and replenish house accounts
Pay invoices and expense requests
Deposit funds as received weekly
Monitor cash balances according to Social Security requirements
Pay monthly room and board charges
File and maintain all documents
Prepare monthly report of checking account balances for the representative payee accounts for review by ID Client Advocate
Open checking accounts for new consumers
Set up direct deposit
Meet quarterly, annually and as needed with each individual and the Client Advocate to discuss financial status
Compile tax information for individuals tax returns with tax service
Reconcile and enter incoming receipts into the accounting system with bank or credit card statements
Classify receipts to proper general ledger account numbers
Prepare monthly report for Accountant to reconcile bank accounts to general ledger
Weekly deposit cash received and enter the information in Financial Edge
Pull deposits over from Raiser’s Edge into Financial Edge
Ensure that all transactions are coded properly
Support the board of directors by sending meeting notices and confirming attendance
Prepare agendas
Duplicate materials needed for meetings
Taking and composing board minutes
Maintain board member listings
Prepare meeting room
Coordinate lunch arrangements
Maintain, order, fulfill and distribute agency office supplies
Assist staff with purchasing when requested
Periodically review pricing to ensure we are purchasing at best available price
Back up for the lobby receptionist as needed
Provide clerical assistance to the Philanthropy Officer as needed
This includes maintaining spreadsheets and correspondence with donors
Other duties as assigned by the Assistant Director of Finance, Director of Finance, or the Executive Director
Follow and support Agency philosophy and procedures
Develop an understanding of all billing systems
Qualification
Required
Manage the ID consumer accounts – ensuring proper documentation is received for all checks written in accordance with agency policy
Reconcile and replenish house accounts
Pay invoices and expense requests
Deposit funds as received weekly
Monitor cash balances according to Social Security requirements
Pay monthly room and board charges
File and maintain all documents
Prepare monthly report of checking account balances for the representative payee accounts for review by ID Client Advocate
Open checking accounts for new consumers
Set up direct deposit
Meet quarterly, annually and as needed with each individual and the Client Advocate to discuss financial status
Compile tax information for individuals tax returns with tax service
Reconcile and enter incoming receipts into the accounting system with bank or credit card statements
Classify receipts to proper general ledger account numbers
Prepare monthly report for Accountant to reconcile bank accounts to general ledger
Weekly deposit cash received and enter the information in Financial Edge
Pull deposits over from Raiser's Edge into Financial Edge
Ensure that all transactions are coded properly
Support the board of directors by sending meeting notices and confirming attendance
Prepare agendas
Duplicate materials needed for meetings
Taking and composing board minutes
Maintain board member listings
Prepare meeting room
Coordinate lunch arrangements
Maintain, order, fulfill and distribute agency office supplies
Assist staff with purchasing when requested
Periodically review pricing to ensure we are purchasing at best available price
Back up for the lobby receptionist as needed
Provide clerical assistance to the Philanthropy Officer as needed
Maintain spreadsheets and correspondence with donors
Develop an understanding of all billing systems
Follow and support Agency philosophy and procedures
Company
Bell Socialization Services
Bell Socialization Services provides support & empowerment so that people can improve their quality of living.
Founded in 1966
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$0.03M2024-03-27Grant· $0.03M
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