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Ardent Eagle Solutions · 1 day ago

Senior Executive Assistant

Washington, DC

Full-time

Onsite

Senior Level, Lead/Staff

8+ years exp

Ardent Eagle Solutions is seeking a Senior Executive Assistant to provide administrative support to the NTIA Bureau senior leadership. The role involves managing executive schedules, correspondence, and ensuring high standards of communication and confidentiality in a high-pressure environment.

Information ServicesInformation TechnologyTechnical Support

Growth Opportunities

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Perform sensitive and highly visible administrative functions for a single federal Senior Executive, and possibly his/her immediate senior staff

May perform or have access to activities of a highly confidential nature that may require comprehensive knowledge of organizational policies, practices, and procedures

Oversee the executive's schedule, managing calendars, appointments, and meetings and handle the end-to-end travel process

Manage and facilitate all forms of correspondence for the executive, acting as the first point of contact

Draft and review/edit executive correspondence and prepare reports, ensuring high standards of verbal and written communication

Independently track action items, dependencies, and follow-ups across multiple divisions and escalate risks proactively

Prepare, format, and convert high-volume executive documents using Adobe Acrobat Pro and Microsoft Office Suite with minimal supervision

Operate general office equipment

Support ad hoc administrative and facilities-related needs within the executive suite as required

Monitor executive meeting logistics, attendance, and follow-up actions, including hybrid and multi-stakeholder meetings

Manage sensitive information with discretion, adhering to confidentiality requirements

Oversee the administration of specialized programs within the executive's purview. Act on behalf of the executive when authorized

Other administrative duties/tasks as may be required

Qualification

Executive administrative supportCalendar managementTravel managementCorrespondence draftingDocument reviewsAdobe Acrobat ProMicrosoft Office SuiteProfessional judgmentHigh-pressure environmentDiscretionAttention to detail

Required

Approximately 8 or more years demonstrated experience providing executive-level administrative support, including calendar management, travel management, correspondence drafting, and document reviews

Prior experience providing administrative support to federal Political Appointees and/or members of the Senior Executive Service is a must

Bachelor's degree, with a preference in Business Administration, Communications, or a related field. An additional 4 years of highly relevant work experience may be considered to substitute for lack of a bachelor's degree