Calamos Investments ยท 1 day ago
Administrative Assistant
New York, United States
Full-time
Onsite
Mid Level
$65K/yr - $85K/yr
3+ years expCalamos Investments is a diversified, global asset and wealth management firm offering innovative investment strategies. They are seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative support to their SVP, Head of Asset Allocation and Client Solutions, requiring strong communication skills and attention to detail.
AdviceConsultingFinanceFinancial Services
Responsibilities
Proactively manage complex executive calendar, anticipating scheduling conflicts and making real-time adjustments. Coordinate internal strategy sessions, external client meetings, and industry conferences across multiple time zones
Arrange detailed travel itineraries, including flights, accommodations, ground transportation, and expense reconciliation
Prepare and edit correspondence, presentations, reports, and other materials with a high degree of accuracy and confidentiality
Liaise with internal departments to facilitate seamless workflow for the SVP
Screen and prioritize incoming communications, responding independently when appropriate
Support onboarding and administrative needs for team members within the Asset Allocation and Client Solutions team
Coordinate and prepare materials for investment committee meetings and client presentations
Assist with special projects, research, and ad hoc requests as needed
Handle related duties and responsibilities as assigned
Qualification
Required
Exceptional attention to detail
Strong communication skills
Ability to manage multiple priorities in a fast-paced investment management environment
Proactively manage complex executive calendar, anticipating scheduling conflicts and making real-time adjustments
Coordinate internal strategy sessions, external client meetings, and industry conferences across multiple time zones
Arrange detailed travel itineraries, including flights, accommodations, ground transportation, and expense reconciliation
Prepare and edit correspondence, presentations, reports, and other materials with a high degree of accuracy and confidentiality
Liaise with internal departments to facilitate seamless workflow for the SVP
Screen and prioritize incoming communications, responding independently when appropriate
Support onboarding and administrative needs for team members within the Asset Allocation and Client Solutions team
Coordinate and prepare materials for investment committee meetings and client presentations
Assist with special projects, research, and ad hoc requests as needed
Handle related duties and responsibilities as assigned
Preferred
Bachelor's degree or equivalent administrative experience in a professional services environment
Minimum 3-5 years of administrative assistant experience, preferably in financial services or investment management
Prior experience supporting C-suite or SVP-level executives preferred
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Exceptional organizational skills with ability to prioritize and manage multiple tasks simultaneously
Excellent written and verbal communication skills
Demonstrated ability to handle confidential information with discretion
Professional demeanor and ability to interact with senior executives and clients
Strong problem-solving skills and ability to work independently
Familiarity with financial terminology and investment products a plus
Benefits
Health and welfare benefits (medical, dental, vision, flexible spending accounts, and employer-paid short and long-term disability)
Retirement benefits (401(k) and profit sharing)
Paid time off
Paid parental leave
Other wellness benefits
Company
Calamos Investments
Calamos Investments is a global investment firm committed to excellence in investment management and client services.
201-500 employees
H1B Sponsorship
Calamos Investments has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (4)
2023 (4)
2022 (5)
2021 (4)
2020 (3)
Funding
Current Stage
Public CompanyTotal Funding
unknown2004-10-28IPO
Leadership Team
John Koudounis
Chief Executive Officer
Dan Dufresne
Chief Operating Officer
Recent News
2025-12-10
2025-11-19
Company data provided by crunchbase