Bechtel Corporation · 2 hours ago
Project Document Manager - Site
Texas, United States
Full-time
Onsite
Senior Level
5+ years expBechtel Corporation is a global leader in engineering and construction, helping customers complete projects that create jobs and improve infrastructure. They are seeking a Project Document Manager to establish and manage document and records management activities for a large-scale power generation project, ensuring effective communication and quality assurance throughout the project lifecycle.
ArchitectureConstructionProject Management
No H1B
Responsibilities
Support the management of the project Enterprise Content Management System (ECMS), Aconex database while using the corporate and GBU standards, to include supporting the security model based on project needs, to register, distribute, transmit, file, and archive project records for a team in multiple locations
Develop project level processes and procedures to define work activities for the overall document management programs of these projects
Plan the scope of document/records management work, establish priorities, and train personnel to perform their assigned duties for the projects
Establish/Continue a strategy for the execution of tasks outlined in the contract or scope books and in line with Infra GBU Office and Administrative Services (OA&S) standard process and procedures
Supervise and manage the project document/records management team
Development of and implementation of the records retention and turnover plans in coordination with the functional records manager
Development and implementation of other project Document Management processes and procedures (communications plan, handover plan, etc.)
Communicate effectively with project team members, clients, suppliers, subcontractors and field personnel to ensure quality, schedule, and budget are met as defined
Support quality assurance audits, internal technical reviews, client reviews, and external audits
Manage project access to the ECMS by creating accounts and inviting users, perform associated tasks with ECMS administration, and train others in these tasks
Ensure supplier and customer documentation is processed within established schedule standards and procedures
Prepare routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities
Keep abreast of department technologies, techniques, and services that become available
Plan, organize, and implement systems for efficient document processing, including design and supplier documents, communication, and all other project document types
Ensure training and training records for project document management and administrative personnel are current
Compile information, analyze and prepare reports, and establish metrics for document/records management and administrative activities
Conduct presentations regarding project document management status and work process requirements, both internally and externally
Develop and implement the Document Management portion of automation and execution plans to include records and information management, document management, office administration, project closeout, records retention, and the ECMS
May develop and monitor project budgets for document management, prepare trend and scope changes as needed, including staffing forecasts
Coordinate project close-out activities inclusive of all functional groups represented on project
Work in an integrated team (Client, partners, suppliers, and Bechtel). Maintain ongoing visibility into the status of all items by preparing and distributing monthly reports to the function, summarizing key milestones, progress updates risks, and upcoming actions
Development of duties and standards, prepare performance reviews, coach individuals in performance enhancement, and provide input for the ranking process
Coordinate with the O&AS Functional Team to ensure they are aware of trends, risks, challenges, opportunities, and any other items as they relate to the project document/records management program
Qualification
Required
Requires bachelor's degree (or international equivalent) and 5-8 years of relevant experience or 9 -12 years of relevant work experience
At least 5 years of recent and advanced experience managing and training a document management team in using Aconex
Must have the right to work in the U.S. without visa sponsorship
Must have a minimum of 5-8 years project-based experience performing document/records management with a full understanding on the configuration of the ECMS (Aconex), work processes, and coordination of project workflow with other entities. Experience must have been obtained within the past 10 years
Must have at least 5 years of recent and advanced experience managing and training a document management team in using Aconex. A proficiency test may be administered
Must have advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word. A proficiency test may be administered
Advanced analytical ability to build and maintain databases and presentations for project and functional management
Must be able to organize and prioritize assigned document management scope
Have strong interpersonal and customer service skills
Have ability to work flexibly and collaboratively across all levels of the organization
Must be flexible and able to accept and quickly adapt to changes in work focus
Must have project experience managing a document management team
Must be able to attend meetings away from the jobsite when requested by management teams
Must be able to report full time to project site location to performing work activities
Benefits
Robust benefits to ensure our people thrive
Advancing careers
Delivering programs to enhance our culture
Providing time to recharge
Company
Bechtel Corporation
Bechtel is a construction company that offers engineering, construction, and project management solutions to its customers.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$499.38MKey Investors
U.K. Export Finance
2021-10-18Debt Financing· $499.38M
Leadership Team
Brendan Bechtel
Chairman and CEO
Recent News
Morningstar.com
2026-01-20
2025-10-31
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2025-10-31
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