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Hurley Medical Center · 1 day ago

Oncology Data Coordinator

Flint, MI, United States

Full-time

Onsite

Mid Level

3+ years exp

Hurley Medical Center is seeking an Oncology Data Coordinator to assist in planning, organizing, and maintaining Cancer Center programs. This role involves specialized work in cancer data abstraction, case finding, and ensuring compliance with national reporting standards, while directly impacting accreditation and clinical decision-making.

Health CareNon Profit

Responsibilities

Assists administrative and/or physician director, program directors, and other professional staff in planning, organizing, coordinating, and maintaining cancer center programs

Assists administrative and/or physician director and program directors in preparation of plans, budgets, policies, and procedures necessary to achieve agreed upon goals

Responsible for case finding and abstracting, utilizing sources from pathology, radiology, surgery and other clinical sources

Incorporates utilization of complex guidelines to ensure accurate and compliant case capture

Provides oversight for a weekly tumor board conference, prepares and reviews cases for presentation to the multidisciplinary attendees; enters findings in the registry and provides summary of the recommendations to the clinical team

Develops, maintains and updates accreditation policies and protocols to ensure compliance with NAPBC standards

Serves as a subject-matter expert on cancer registry regulations and workflows

Conducts data analysis to identify trends and gaps, supports quality initiatives and provides validated reports for audits, NAPBC accreditation and for leadership decision-making

Works closely with oncologists, pathologists, radiologists, surgeons, navigators and leadership to resolve discrepancies, support research and provide analytical guidance

Maintains up to date knowledge of oncology coding, staging, treatment guidelines and national reporting requirements; actively participates in training, webinars and conferences

Assigns, monitors, and evaluates work of personnel. Develops, monitors, and ensures adherence to policies and procedures to accomplish agreed-upon departmental objectives. Maintains efficient productivity and customer satisfaction standards

Develops staffing and work schedules for personnel. Approves leaves, vacations, personal days, and overtime. Accurately computes and signs timecards

Interviews, hires, evaluates, disciplines, and, when necessary, recommends discharge of staff. Completes performance appraisals in a timely manner. Answers grievances

Identifies, plans, and assists in orientation, training, and in-service/continuing education of personnel

Coordinates cancer center activities with other departments or units to ensure efficient and effective delivery of services

Reviews all applicable federal, state, and local regulatory agency guidelines and professional standards governing cancer center programs and procedures. Adjusts or recommends adjustment of policies and procedures to achieve compliance

Resolves problems, obtains information, and responds to inquiries or complaints in a manner requiring considerable knowledge about Medical Center/Care Center policies, procedures, and operations

Performs difficult information gathering, completes complex calculations, drafts routine and special reports or summaries requiring knowledge of cancer center policies, procedures, and operations

Accesses computer/information systems for input or retrieval of information

Demonstrates effective judgement and ability to understand, react effectively and treat (if appropriate) unique needs of patient age groups served

Performs other related duties as required/assigned. Utilizes new improvements and/or technologies that relate to job assignment

Qualification

Oncology Data SpecialistRegistered Health Information TechnicianOncology knowledgeEMR proficiencyMedical terminologySupervisory methodsOffice practicesFederal/state regulationsRecord keepingEffective communication

Required

High school graduate and/or GED equivalent

Certification as a Registered Health Information Technician (RHIT)

Certification as an Oncology Data Specialist (ODS) (see Special Note)

General oncology knowledge in multi-specialties

Ability to multitask and manage high caseloads independently under strict deadlines

EMR proficiency

Knowledge of medical and anatomical terminology commonly used in Oncology services

Knowledge of supervisory methods and techniques

Knowledge of office practices and procedures

Knowledge of appropriate federal, state, professional standards, regulations, and guidelines

Ability to communicate effectively in both written and oral formats

Ability to maintain and keep involved clerical records and to prepare accurate reports and statistics from such records

Ability to establish and maintain harmonious and effective working relationships with physicians, other Medical Center employees, and the general public

SPECIAL NOTE: Appointees to this classification who do not possess ODS certification are required to obtain certification within three (3) years from the date of appointment. Failure to attain certification as an ODS within the required period shall result in termination of employment