ADAPT Community Network ยท 1 day ago
Administrative Assistant III - Bilingual Spanish
New York, NY
Full-time
Onsite
Entry Level
$18.19/hr - $18.19/hr
1+ years expADAPT Community Network is dedicated to empowering the lives of people with developmental disabilities. The Administrative Assistant III role provides essential administrative support, ensuring smooth operations within the department while assisting with clerical tasks and maintaining records.
FamilyNon ProfitSocialSocial Impact
Responsibilities
Greets visitors, responds to routine inquiries, and directs individuals to the appropriate staff or resource
Answers and screens phone calls, takes messages, and forwards calls to the appropriate staff member
Prepares and types routine correspondence, reports, and forms as directed
Assists with maintaining staff attendance records, leave requests, and departmental calendars
Maintains organized filing systems for administrative and program-related materials
Assists with ordering, tracking, and maintaining office supplies and equipment inventory
Sorts, distributes, and processes incoming and outgoing mail and packages
Supports the preparation of purchase requisitions and tracks deliveries
Provides assistance with meeting logistics, including preparing materials, refreshments, and room setup
Assists with petty cash reimbursements and maintains accurate records as directed
Performs photocopying, scanning, and other routine office support tasks
Provides guidance and basic instruction to Administrative Assistant I and II staff, as directed by supervisor
Collaborates with other administrative staff on shared assignments and projects
Maintains confidentiality and adheres to organizational policies and procedures
Performs other related duties as requested
Qualification
Required
High School Diploma or GED required; some college coursework preferred
Minimum of 1 year of related administrative or clerical experience
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and ability to learn other business software systems
Strong organizational skills with the ability to prioritize multiple tasks
Good interpersonal and communication skills, both verbal and written
Ability to work independently with limited supervision and as part of a team
Ability to maintain confidentiality and handle sensitive information appropriately
Strong attention to detail and accuracy in work
Commitment to modeling ADAPT's values of inclusion, respect, and collaboration
Preferred
Some college coursework preferred
Benefits
Industry-Leading Benefits for all full-time employees.
Company
ADAPT Community Network
ADAPT Community Network is a non-profit organization that provides support and services to people with disabilities and their families.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Edward Matthews
Chief Executive Officer
James Brown
CIO
Recent News
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