VisitPITTSBURGH ยท 4 days ago
Business Operations Administrator
Pittsburgh, PA
Full-time
Hybrid
New Grad, Entry LevelVisitPITTSBURGH is a tourism development organization dedicated to expanding the tourism economy across Allegheny County. The Business Operations Administrator provides executive-level administrative support to the Executive Vice President, Operations, and manages various operational tasks to ensure efficient business operations.
TourismTravel
Hiring Manager
Stephanie (Sylanski) Russell
Responsibilities
Maintains updates to VisitPITTSBURGH operating procedure and policy documents as directed to ensure current and accurate information
Organize a comprehensive training schedule for all staff, leadership, and individuals based on training strategies designed by management
Spearhead the creation and implementation of organization-wide team-building events and social activities
Manage activities related to the Corporate Travel Agency, including training, adherence to policy, usage, and reporting
Provides Invoice coordination/processing support for Operations-related transactions
Draft, format, and proofread documents, presentations, and reports as needed for internal announcements, newsletters, and event invitations
Support all grant administration activities to ensure timely and accurate reporting to funding sources
Stay up-to-date with the Destination Marketing Accreditation Program and similar industry surveys/reporting requirements, and submit materials promptly
Assist with the organization and maintenance of sensitive and confidential file information
Facilitate the flow of contracts through the procurement process to ensure a timely response to vendor questions and signatures are obtained
Acts as backup support to the Executive Assistant in their absence or as needed to support deadlines and projects
Performs other duties as may be assigned by the Executive Vice President, Operations, or the President & CEO
Qualification
Required
Maintains updates to VisitPITTSBURGH operating procedure and policy documents as directed to ensure current and accurate information
Organize a comprehensive training schedule for all staff, leadership, and individuals based on training strategies designed by management
Spearhead the creation and implementation of organization-wide team-building events and social activities
Manage activities related to the Corporate Travel Agency, including training, adherence to policy, usage, and reporting
Provides Invoice coordination/processing support for Operations-related transactions
Draft, format, and proofread documents, presentations, and reports as needed for internal announcements, newsletters, and event invitations
Support all grant administration activities to ensure timely and accurate reporting to funding sources
Stay up-to-date with the Destination Marketing Accreditation Program and similar industry surveys/reporting requirements, and submit materials promptly
Assist with the organization and maintenance of sensitive and confidential file information
Facilitate the flow of contracts through the procurement process to ensure a timely response to vendor questions and signatures are obtained
Acts as backup support to the Executive Assistant in their absence or as needed to support deadlines and projects
Performs other duties as may be assigned by the Executive Vice President, Operations, or the President & CEO
A bachelor's degree in business administration or equivalent experience is preferred
Excellent interpersonal, human relations, and customer service skills
Ability to manage multiple projects and priorities in a demanding environment, maintaining attention to detail and accuracy
Individual must possess a valid U.S. Driver's license and credentials for traveling by air both domestically and internationally
Advanced knowledge of MS Office Suite, Adobe, and other office management software
Preferred
A bachelor's degree in business administration or equivalent experience is preferred
Knowledge of the Destination Marketing industry is preferred
Company
VisitPITTSBURGH
VisitPittsburgh is dedicated to generating convention, trade show and leisure travel business for the Pittsburgh region.
Founded in 1935
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Jerad Bachar
Chief Executive Officer
Karen Fisher
Chief Financial Officer
Recent News
2025-12-15
Seattle TechFlash
2025-04-01
2024-03-08
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