BD · 1 day ago
Executive Assistant
Franklin Lakes, NJ
Full-time
Onsite
Senior Level, Lead/Staff
$33.30/hr - $51.60/hr
10+ years expBD is one of the largest global medical technology companies in the world, committed to advancing health through innovative solutions. The Executive Assistant will provide high-level administrative and operational support to senior leaders in the Global Sales Operations & Effectiveness organization, ensuring that executive time is effectively managed and organizational goals are advanced.
Health CareMedical DeviceTechnical Support
Responsibilities
Partner with executives (SVP, VPs) and other associates within the SO&E organization (e.g., Director BD Excellence, Chief of Staff) to develop intentional calendars that prioritize time and energy in the right areas and enable successful time management for executives
Proactively manage calendars to ensure conflicts are resolved in advance, executive time is well managed, and executives are well prepared for meetings each day and week
Coordinate internal and external meetings, including agenda preparation and follow-up actions
Protect calendar for executives, ensuring that requests for time are well vetted and any meeting hygiene is kept to a high standard (e.g., an agenda has been built and shared with participants in advance, the role of each person attending is clear, etc.)
Process expense reports, manage purchase orders, vendor administration, and invoices
Partner with Finance to coordinate cross-charge processes and ensure compliance with company policies
Support efforts to effectively manage departmental budget and company resources
Organize logistics for meetings and events, including travel arrangements, accommodations, AV setup, printing of materials, and catering
Ensure attendees of all meetings and events are well informed of the role they are expected to play and are well prepared to do so
Prepare briefing materials and ensure all details are delivered flawlessly
Handle incoming and outgoing mail, maintain confidential documents, and ensure timely completion of administrative tasks
Maintain organizational charts and manage document workflows
Proactively scan executive email inboxes each morning to ensure top priority emails are flagged for timely response and action
Create high-quality presentations, reports, and other materials to support leadership initiatives
Leverage AI tools (e.g., Copilot) and other digital platforms (e.g., Miro) to streamline workflows
Champion digital-first solutions and identify opportunities for process automation
Partner with other executive assistants to streamline operations and provide backup support as needed
Foster strong relationships across teams to enable smooth communication and coordination
Lead or support special projects and process improvement initiatives
Coordinate cross-functional priorities and track deliverables for strategic programs
Manage sensitive information with discretion and professionalism, maintaining the highest standards of confidentiality
Exercise sound judgment in prioritizing requests and managing competing demands
Serve as a gatekeeper, ensuring alignment with strategic priorities
Qualification
Required
10+ years of experience supporting senior leaders in a corporate or fast-paced environment
Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word)
Familiarity with standard corporate Travel and HR software (e.g., Concur and Workday) and collaboration tools (e.g., Microsoft Teams) required
Preferred
Proven ability to manage multiple priorities under tight deadlines with minimal direction
Strong communication and interpersonal skills, with experience interacting with senior management and external stakeholders
Highly organized, detail-oriented, and customer-focused with a proactive attitude
Demonstrated ability to leverage technology and tools to improve efficiency and workflows
Ability to manage ambiguity and thrive in a fast-paced, evolving environment
High level of professionalism and integrity
Demonstrated strategic agility, adaptability, and collaboration
Experience with executive-level time management tools and/or training (e.g., WILO/MILO)
Experience working in a fast-paced industry (e.g., technology) is a plus
Experience in project coordination or event planning, including managing timelines and deliverables
Ability to analyze data and generate insights for reporting and decision-making
Exposure to budget management and financial forecasting processes
Strong stakeholder management skills, with the ability to influence and build relationships across all levels
Experience supporting global teams and navigating cultural nuances
Certification in administrative or project management disciplines (e.g., CAP, PMP) is a plus
Benefits
Annual Bonus
Medical coverage
Health Savings Accounts
Flexible Spending Accounts
Dental coverage
Vision coverage
Hospital Care Insurance
Critical Illness Insurance
Accidental Injury Insurance
Life and AD&D insurance
Short-term disability coverage
Long-term disability insurance
Long-term care with life insurance
Anxiety management program
Wellness incentives
Sleep improvement program
Diabetes management program
Virtual physical therapy
Emotional/mental health support programs
Weight management programs
Gastrointestinal health program
Substance use management program
Musculoskeletal surgery, cancer treatment, and bariatric surgery benefit
BD 401(k) Plan
BD Deferred Compensation and Restoration Plan
529 College Savings Plan
Financial counseling
Baxter Credit Union (BCU)
Daily Pay
College financial aid and application guidance
Paid time off (PTO), including all required State leaves
Educational assistance/tuition reimbursement
MetLife Legal Plan
Group auto and home insurance
Pet insurance
Commuter benefits
Discounts on products and services
Academic Achievement Scholarship
Service Recognition Awards
Employer matching donation
Workplace accommodations
Adoption assistance
Backup day care and eldercare
Support for neurodivergent adults, children, and caregivers
Caregiving assistance for elderly and special needs individuals
Employee Assistance Program (EAP)
Paid Parental Leave
Support for fertility, birthing, postpartum, and age-related hormonal changes
Bereavement leaves
Military leave
Personal leave
Family and Medical Leave (FML)
Jury and Witness Duty Leave
Company
BD helps advance clinical therapy with the process for patients and health care providers with innovative technology services and solutions.
10001+ employees
H1B Sponsorship
BD has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (66)
2022 (4)
2021 (3)
Funding
Current Stage
Public CompanyTotal Funding
$540MKey Investors
Steris
2023-08-02Post Ipo Equity· $540M
1962-04-23IPO
Leadership Team
Tom Polen
Chairman, CEO and President
Richard Byrd
Executive Vice President and President of the BD Interventional Segment
Recent News
Company data provided by crunchbase