SustainableHR PEO & Recruiting · 1 day ago
Regional Facilities Manager
Madison, WI
Full-time
Onsite
Senior Level
$95K/yr - $105K/yrSustainableHR PEO & Recruiting is seeking a Regional Facilities Manager responsible for executing maintenance standard operating procedures and providing field support. The role involves collaboration with Regional Operations Managers and the Maintenance Director to oversee daily operations, manage turnover processes, and lead large projects while ensuring compliance with company standards.
EmploymentHuman ResourcesStaffing Agency
Hiring Manager
Rachel L.
Responsibilities
Assist maintenance teams in executing complex repairs and projects
Provide daily feedback to Regional Operations Managers on facility concerns
Monitor and assess maintenance team efficiency and productivity
Support onboarding of new properties
Oversee daily maintenance operations with a focus on special projects, open work orders, turnover work, and shop conditions
Provide weekly reports on open work orders to the Regional Operations Manager
Conduct regular property inspections for appearance and maintenance standards, reporting findings and recommendations
Support subcontractor oversight and hold vendors accountable for timelines and quality
Manage and review MTMS tracking systems, ensuring accurate reporting and follow-up
Ensure all maintenance staff use AppFolio according to SOPs
Monitor team adherence to company policies and the chain of command
Support strong collaboration between Lead Technicians, Property Managers, and maintenance staff
Promote a positive team culture and provide feedback to senior leadership on morale and engagement
Review and recommend unit upgrades and improvements based on condition and market demand
Maintain accountability for key management procedures
Attend morning meetings and provide updates to the Regional Operations Manager
Ensure daily leadership presence across offices and effective end-of-day operations
Provide daily updates to ownership, the VPO, Maintenance Director, and senior leadership as needed
Review turnover charts and schedules, assisting Property Managers with vendor coordination
Communicate with subcontractors to ensure timely completion and quality control
Guide Property Managers and Lead Technicians through vendor procurement and contracting processes
Audit completed turnover work to ensure SOP compliance and quality standards
Provide active oversight of campus turnover processes
Support completion of non-24-hour turnovers and ensure units meet company standards before move-in
Support the Maintenance Director in executing disaster response protocols
Provide directives to staff and subcontractors in coordination with leadership
Communicate with property and disaster response teams to ensure safety and swift resolution
Monitor shop organization, cleanliness, and safety
Conduct audits and follow up on any deficiencies immediately
Manage execution of the company’s inventory system according to SOPs
Schedule quarterly and annual inventory reviews and report findings to senior leadership
Identify opportunities for cost savings and improved efficiency
Oversee all snow removal operations to ensure safety and adherence to SOPs
Conduct preseason audits of equipment and supplies
Lead annual snow removal meetings with leadership and maintenance staff
Coordinate team schedules and ensure timely execution during snow events
Participate in snow removal when necessary and ensure proper equipment maintenance
Manage subcontractor bidding, vetting, and contract compliance
Review and approve material procurement for projects
Maintain communication between property teams, technicians, and vendors
Ensure project completion is documented in AppFolio
Provide leadership and delegation for project assignments
Monitor timecards, PTO, and comp time for assigned employees
Collaborate with Regional Operations Managers to assess workload and staffing needs
Ensure maintenance coverage during absences or staff transitions
Coordinate after-hours dispatch coverage and participate as an on-call supervisor when needed
Fill in for vacant Lead Technician roles as necessary
Work with the Maintenance Director and HR Director to deliver training programs for maintenance staff
Evaluate performance and skill levels to recommend training and development opportunities
Conduct group and individual training sessions following company curriculum
Promote safety compliance and enforce SOP standards
Track and audit all maintenance training records
Support a positive culture through daily feedback and employee engagement
Provide input on evaluations, corrective actions, and terminations as needed
Assist in performance evaluations and development planning for maintenance staff
Collaborate with HR and leadership to maintain compliance and support team success
Qualification
Required
Experience in facilities management or a related field
Strong leadership and training skills
Ability to understand and implement maintenance operational directives
Proven ability to collaborate with various teams and departments
Experience in managing maintenance operations and projects
Strong communication skills for providing feedback and updates
Ability to conduct property inspections and audits
Experience in vendor management and subcontractor oversight
Proficiency in using tracking systems and software (e.g., AppFolio)
Ability to promote a positive team culture and engage employees
Experience in disaster management protocols
Knowledge of inventory management and cost-saving opportunities
Ability to oversee snow removal operations and equipment maintenance
Experience in managing large projects and capital improvements
Ability to assess workload and staffing needs
Experience in delivering training programs and evaluating performance
Knowledge of human resources processes and compliance
Company
SustainableHR PEO & Recruiting
At SustainableHR PEO & Recruiting, we’re your full-service HR partner, offering PEO, ASO, and HRO services alongside comprehensive recruitment and staffing solutions.
Founded in 2019
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Michael Brand, CPA
Partner
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