Elliot Health System ยท 2 days ago
Administrative Assistant II - Mary and John Charitable Foundation - Full Time (Onsite in Bedford NH)
New Hampshire, United States
Full-time
Onsite
Mid, Senior Level
5+ years expElliot Health System is seeking an Administrative Assistant II to support the fundraising programs of the Mary & John Elliot Charitable Foundation. The role involves managing administrative tasks, supporting fundraising events, and providing financial reporting and donor communications.
AssociationHealth Care
Responsibilities
Manages the administrative offices for the M&J Charitable Foundation, which includes scheduling meetings, answering telephone calls, greeting visitors, opening/distributing mail, filing important documents, photocopying, and ordering supplies
Arranges business travel and associated accommodations and processes invoices, travel expenses and reimbursements for the M&J Charitable Foundation
Assists the Vice President and Chief Philanthropy Officer of the M&J Charitable Foundation with preparing and maintaining the department budgets
Assists with promoting special events for the Foundation (example, golf tournament, gala, garden party event and cancer walk, etc)
Sends sponsorship invoices. Records event gifts and sends acknowledgement letters to donors for all special events and annual fund donors. Prepares and distributes CEO thank you letters to all donors at the $1,000 and above level
Provides administrative support for the annual appeal which includes recording and acknowledging all gifts, providing financial reports to the Vice President and Chief Philanthropy Officer (M&J Charitable Foundation) as well as staff of other departments and processing monthly payroll donations
Records the receipt and disbursement of individual department funds in QuickBooks. Interfacing with restricted fund accounts and in concert with the Finance Department
Serves as lead liaison with Finance on all Foundation gift entry, transfer, balancing, budget matters, reports and record integrity
Manages and executes registration, auction and checkout processes, procedures and materials for annual special events
Provides all administrative support to Vice President and Chief Philanthropy Officer for capital campaign program (as needed)
Provides technical support for the VNA of Manchester and Southern NH with gift management and acknowledge and Raisers Edge support
Qualification
Required
Associates Degree in finance, business or related field required
Five to seven years of fundraising operations, finance, or project management experience required
Benefits
Health, dental, prescription, and vision coverage for full-time & part-time employees
Short-term disability, long-term disability, and life insurance coverage
Continuing Education Reimbursement Programs
403(b) Retirement Savings Plan
Multiple onsite gym locations with FREE access for employees (plus yoga, personal training and more)
Company
Elliot Health System
Elliot Health System is a leader in healthcare delivery in New Hampshire, proudly serving our communities since 1890.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Brian Frechette
Vice President, Elliot Medical Group Ambulatory Services
Charlotte Brown-Zalewa
Vice President, Marketing & Communications, Elliot Health System
Recent News
NH Business Review
2025-09-19
NH Business Review
2025-07-16
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