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NBCUniversal · 1 day ago

Executive Assistant

Universal City, CA

Full-time

Hybrid

Senior Level

$29/hr - $38.47/hr

5+ years exp

NBCUniversal is one of the world's leading media and entertainment companies. The Executive Assistant, Global Franchise Strategy will support two senior leaders by managing a wide range of administrative and organizational tasks, ensuring smooth scheduling operations and providing support to the Franchise Strategy team.

BroadcastingMedia and EntertainmentNews

H1B Sponsor Likely

Responsibilities

Provide comprehensive administrative support to two executives

Manage calendars, schedule meetings, and coordinate events and travel

Prepare detailed itineraries and ensure all logistics are seamless

Anticipate scheduling conflicts and proactively resolve them. Navigate political nuances between multiple business segments and leaders with varying agendas across the organization

Support the Franchise Strategy team with logistics, meeting preparation, and light project coordination

Collaborate with Talent & Culture to deliver team communications

Assist with departmental initiatives, including team-building activities, charitable events, and volunteer opportunities

Prepare and process expense reports

Perform general office and clerical duties

Maintain a professional and positive presence in all internal and external interactions

Execute additional tasks as assigned

Support special projects and ad hoc requests as needed

Qualification

Calendar ManagementTravel CoordinationExpense ManagementCommunication SkillsMicrosoft Office SuiteOrganizational SkillsProfessional DemeanorMultitaskingProactive LearningProblem-SolvingAttention to Detail

Required

Bachelor's degree or equivalent experience

Proven experience as an Executive Assistant or in a similar role supporting senior leadership for a minimum 5 years preferably in marketing, entertainment, or licensing

Proven ability to manage meetings, travel arrangements, and general office operations

Coordinate and maintain complex executive calendars, including scheduling meetings across multiple time zones

Anticipate scheduling conflicts and proactively resolve them

Arrange domestic and international travel, including flights, accommodations, and ground transportation

Prepare detailed itineraries and ensure all logistics are seamless

Process and reconcile expense reports accurately and in a timely manner

Ensure compliance with company policies and budget guidelines

Prepare agendas, presentations, and meeting materials

Coordinate logistics for internal and external meetings, including virtual platforms

Serve as a primary point of contact between executives and internal/external stakeholders

Draft and proofread correspondence with professionalism and confidentiality

Maintain accurate records, files, and documentation

Support special projects and ad hoc requests as needed

Strong organizational skills with the ability to prioritize and multitask in a fast-paced environment

Excellent written and verbal communication skills with a polished, professional demeanor

Self-motivated, resourceful, and capable of independent problem-solving and follow-through

High attention to detail and accuracy

Willingness to learn new systems for expense reporting, travel booking, and asset management

Strong understanding of the professional tone required in a corporate environment

Proficiency in Keynote and Microsoft Office Suite

Benefits

Medical, dental and vision insurance

401(k)

Paid leave

Tuition reimbursement

A variety of other discounts and perks

Company

NBCUniversal

Glassdoor4.0

NBCUniversal is a media company that provides entertainment and news development, production, distribution, and marketing services. It is a sub-organization of Comcast.

Founded in 1912

New York, New York, USA

10001+ employees

https://www.nbcuniversal.com/

H1B Sponsorship

NBCUniversal has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2020 (1)